Privacy notices - Gaming and Betting Licensing and Lottery Registration

The Highland Licensing Board (the Board) is the licensing authority for certain types of betting, gaming and lottery activities which require a licence, permit or registration under the Gambling Act 2005 (the Act).  The Gambling Commission is the licensing authority for other types of activities under the Act.

The Board is made up of ten Highland Councillors appointed by The Highland Council.  It also undertakes licensing functions in respect of alcohol sales under separate legislation.

In connection with its functions under the Act, the Board is responsible for:

• Licensing premises where gambling activities are to take place by issuing premises licences
• Issuing provisional statements
• Regulating members’ clubs and miners’ welfare institutes who wish to undertake certain gaming activities under club gaming permits and/or club machine permits
• Issuing club machine permits to commercial clubs
• Granting permits for the use of certain lower stake gaming machines at unlicensed family entertainment centres
• Receiving notifications from alcohol licensed premises for the use of two or fewer gaming machines
• Issuing licensed premises gaming machine permits for alcohol licensed premises where more than two gaming machines are requested
• Registering small society lotteries and recording their annual returns
• Issuing prize gaming permits
• Receiving and endorsing temporary use notices
• Receiving occasional use notices
• Providing information to the Gambling Commission regarding details of licences issued
• Maintaining registers of the permits, licences and registrations that are issued under these functions

The Board also has responsibility for handling complaints about licence holders or licensed premises, for reviewing existing licences where necessary and for issuing various reminder notices to licence holders, such as reminders when licence renewal or annual fees are due.

Personal information is required to enable the Board to process your application for a licence, permit or registration, to determine your application and issue your licence, permit or registration, to include your licence, permit or registration in the statutory register of licences, to ensure you comply with the terms of your licence, permit or registration, to send you any necessary reminder notices and to process and determine any complaints we receive in respect of your licence, permit or registration.

Where licence, permit or registration fees are payable, payments are taken through an online form on our website or by phoning or attending our Service Centre.

If you don’t provide all of the personal information which is requested in our licence, permit or registration application forms, we will be unable to process or determine your application and it will be returned to you.

Legal obligation: the Board has a legal obligation under the Act to administer licensing and registration functions in the Highland area.  If you wish to hold a licence, permit or registration, the Board needs to process your personal information in order to fulfil this legal obligation.

• View personal data
• Change personal data
• Delete personal data
• Restrict processing of personal data

Find out more about your rights

Your information will be shared various consultees depending on the type of licence, permit or registration applied for.  These may include, the Gambling Commission, Police Scotland, relevant services within The Highland Council, Scottish Fire and Rescue Service, Scottish Environmental Protection Agency and HR Revenue and Customs (HMRC).

As the Board is obliged under the Act to maintain a public register of the licences, permits and registrations it has issued, some of your information will also appear on that register and be available for public inspection.  Your information may also be shared with any person submitting a complaint, objection or representation.

The Board is also required to make certain annual returns and provide data to HMRC, Scottish Government and the Gambling Commission when requested.

Your information will be held for 2 years after you cease to hold a licence or, in the case of refusal of a licence application, 2 years from the date of the refusal.

Your personal information is not subject to automated decision making or profiling.

The data controller is the Highland Licensing Board.

Contact our Data Protection Officer:

Data Protection Officer
Highland Council Headquarters
Glenurquhart Road
Inverness
IV3 5NX

dpo@highland.gov.uk

If you are unhappy with the way we have processed your personal information you can contact the Information Commissioner:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113

https://ico.org.uk/global/contact-us/