Agendas, reports and minutes

Mr T Prag, Mrs H Carmichael, Mr J Crawford, Mr G Farlow, Mr C Fraser, Mr J Gordon, Mr J Grey, Mr M Green, Mr R Greene, Mr R Laird, Mr B Lobban, Mr D MacKay, Mrs I McCallum, Mr J McGillivray (by video conference), Mr D Millar, Mr I Renwick, Mr G Rimell, Ms G Ross, Mr R Saxon, Dr A Sinclair, Mr H Wood, Mr D Hendry, Dr D Alston

Non-Members also present:

Mr B Clark, Mr K Gowans, Mr C Macaulay, Mrs D Mackay, Mrs M Paterson, Mr G Phillips, Mrs F Robertson, Mr J Stone

Mr S Black, Director of Planning and Development

Mr M MacLeod, Head of Planning and Building Standards 

Mr G Hamilton, Head of Environment and Development

Mr A McCann, Economy and Regeneration Manager

Ms N Wallace, Environment Manager

Mr S Dalgarno, Development Plans Manager

Ms A Mackay, Service Support Manager

Mr A Webster, Regeneration Adviser

Ms M Peter, Business Gateway Officer

Mr D Cowie, Principal Planner, Planning and Development Service

Mr C Simpson, Tourism Co-ordinator

Ms J Bromham, Highland Biodiversity Officer (Item 19)

Mr J Willet, Highland Biodiversity Officer (Item 20)

Ms F Daschofsky, European Fisheries Fund (EFF) Development Officer

Mrs R Moir, Principal Committee Administrator

Ms L Lee, Committee Administrator

Mrs T Bangor-Jones, Administration Assistant

Ms M Mackintosh, Chief Executive, Highland Opportunity Ltd (Item 9)

Ms S Allen, Highland Agricultural Consultant (Item 16)

An asterisk in the margin denotes a recommendation to the Council.  All decisions with no marking in the margin are delegated to the Committee.

1. Apologies for Absence

Liesgeulan

An apology for absence was intimated on behalf of Mr J Ford.

Ro-fhiosrachadh

The Committee NOTED and welcomed that:

• the Create and Employ team was attending the final presentation to the COSLA Excellence Awards that afternoon 

• an additional £35,000 had been received from the Scottish Government towards the cost of developing strategies in relation to the new LEADER funding programme; further detail would be reported to the Committee in May 2014.

Foillseachaidhean Com-pàirt

The Committee NOTED the following declarations of interest:

• Item 9 – Mr D Millar (financial); Mrs H Carmichael, Mr G Farlow, Mr K Gowans, Mr B Lobban, Mr J Stone and Mr T Prag (all non-financial) 

• Item 11 – Mr R Saxon (financial); Dr D Alston, Mr G Farlow, Mr B Lobban, Mr G Phillips (all non-financial) 

• Item 15 – Mr B Lobban (non-financial) 

• Item 17 – Mr G Farlow (non-financial) 

• Item 18 – Mr G Farlow (non-financial) 

• Item 19 – Dr D Alston (financial); Mr G Farlow (non-financial) 

• Item 22 – Mr G Farlow, Ms G Ross, Mr D Hendry (all non-financial).

 

Taisbeanadh le Iomairt na Gàidhealtachd agus nan Eilean mun Ath Ghinealach de Bhann-leathainn

A presentation was given by Mr Stuart Robertson, Director of Digital Highlands and Islands, Highlands and Islands Enterprise (HIE), on progress with the roll-out of Next Generation Broadband in the Highlands. 

Mr Robertson explained that the current superfast broadband project aimed to provide improved broadband to the largest number of premises possible within the available resource; it was not currently targeted at improving the current poorest broadband speeds as such, although this could change in the future.  The project was being undertaken in partnership with BT, who would originally have been able to offer superfast broadband to 21% of premises, these being concentrated in the more densely populated areas.  Through partnership working and public investment of £127m, however, the target had been extended to reach 65% of premises by 2015, and 84% by 2016.    The Scottish Government aspiration was for Scotland to be a world class digital nation by 2020, and work towards achieving this would continue beyond the current contract.

The Highlands and Islands presented challenges in installing “backbone” infrastructure - 20 sub-sea cables would be laid this summer; however, once installed there would be benefits for businesses, homes, communities and public bodies.  HIE was working with Business Gateway and others to increase the uptake of superfast broadband, notwithstanding that it could be slightly more expensive than current internet provision; should demand for and use of the upgraded service be greater than estimated, this would generate additional funds that would then be directed towards increasing the number of properties covered by the project.  The first cabinets would be going live in the near future in Ardersier, Culloden, Milton of Leys, Fortrose and parts of Inverness.  There would be regular announcements as to which communities would be the next to be upgraded.  Mr Robertson drew attention to a number of websites where more specific detail on the roll-out of superfast broadband could be found.

In answer to questions raised, Mr Robertson gave an assurance that HIE had input to the decisions regarding roll-out.  It was possible that additional funding, such as from the UK Government or the Scottish Rural Development Programme (SRDP), might become available in future; this could be used to augment the current project or to pilot new technologies.  HIE was looking to BT or other companies to find cost-effective ways of reaching remote areas, possibly involving new technology.  The importance of the tourism industry was recognised, and, although some tourism facilities would still have poor broadband, the majority would see an improvement.  Community Broadband Scotland (CBS) aimed to assist communities not included in the current roll-out.  

Properties within 1.5km of a “green cabinet” should see a significant improvement in their broadband – distance from the exchange was not a factor this time.  BT had not publicised a map showing where the cabinets were; however, individuals were able to note the number on their nearest cabinet and check this on-line.  The Director confirmed that the Council was in talks with BT and developers to provide fibre connection to properties in forthcoming larger housing developments.

The Chair welcomed the progress being made and reiterated the importance of stimulating demand for the service, in view of the potential to widen the area coverage included within the project.  Having thanked Mr Robertson, the Committee NOTED the information given.

Aithris Sgrùdaidh Buidseat Teachd-a-steach gu 31 An Dubhlachd 2013

There had been circulated Report No. Ped-6-14 (122kb pdf) dated 28 January 2014 by the Director of Planning and Development providing Members with information on the revenue monitoring position for the Planning and Development Service for the period to the end of December 2013 and the projected year end position.  There were also recommendations for 2014/15 following a review of charges for services.  A year-end underspend of £225,000, against a budget of £7,011,000, was predicted, attributable in the main to savings from the management of vacancies and an increase in planning and building warrant income.

Additional information having been provided in response to a question on the e-planning system upgrade, the Committee APPROVED the Planning and Development Service monitoring report to the end of December 2013 and AGREED:

i.   the management action which had been taken to date; 

ii.  the updated charges for services in 2014/15 as outlined in Section 5 and 

    Appendix 2 to the report; and

iii. to earmark £0.150m in respect of the underspend from 2013/14 for use in 

    2014/15 for the essential upgrade to the e-planning system, as outlined in 

    Section 2 of the report.  

Sgrùdadh Chaiteachais Chalpa 2013

There had been circulated Report No. Ped-7-14 (119kb pdf) dated 24 January 2014 by the Director of Planning and Development outlining the expenditure and income to 31 December 2013 and for the 2013/14 capital programme.  A year-end underspend of £288,000 against a budget of £619,000 was predicted.  The report also provided an update on the Vacant and Derelict Land Fund (VDLF) programme.

In response to points raised, the Regeneration Adviser undertook to look into suggestions relating to the former swimming pool site at Glebe Street, Inverness, and the increased involvement of Community Councils in identifying potential VDLF sites in their area.  He also advised that the Highland Historic Buildings Trust was currently carrying out an options appraisal for Viewhill House in Inverness.  Whilst the findings would not be known in time for the inclusion of a project in the Council’s 2014/15 bid for VDLF funding, it should nonetheless be possible to put Viewhill House forward as a substitute project in 2014/15, if the works proposed met the VDLF criteria.  Information with regard to other specific projects would be provided to individual Members outwith the Committee.  In response to a question, he also advised that, whist the Scottish Government set qualifying criteria for VLDF funding, some flexibility could be possible where a good case was made.

The Committee NOTED the contents of the report and the information given; and AGREED to delegate powers to the Director of Planning and Development, in consultation with the Chair and Vice Chair of this Committee, to agree the detail of the 2014/15 VDLF Draft Delivery Plan and submit it to the Scottish Government.

Frèam Dèanadas Dealbhaidh agus Ath-bhreithneachadh Dèanadais Cairteil 3

There had been circulated Report No. Ped-8-14 (352kb pdf) dated 27 January 2014 by the Director of Planning and Development advising Members on the delivery of the Development Management, Building Standards and Development Plan services for the 3rd Quarter of 2013/14.  The report also updated the Committee on feedback received from the Scottish Government on the Council’s Planning Performance Framework.  

The Head of Planning and Building Standards commented that overall performance was good and continued to improve, with targets being met or exceeded in all areas.  Feedback from the Scottish Government had been very positive and the Council compared well with other Local Authorities.  He provided an update on progress with the Inner Moray Firth Local Development Plan, the work of the enforcement team, and the preparation of the Service Improvement Plan.  In response to a question, he affirmed that Processing Agreements had been found to be useful, both for officers and developers.

The Chair having welcomed the positive report, the Committee NOTED the information given, in particular:

i.   the performance updates across the Development Management, Building 

    Standards and Development Plans teams, as well as the feedback received 

    from the Scottish Government on the Planning Performance Framework;

ii.  that a report would be brought to the May Committee on the outcomes of

    the recent consultation on the Inner Moray Firth Local Development Plan; and 

iii. that Member comment on any Service improvements they would wish to 

    see included in the Service Improvement Plan (SIP) for 2014/15 should be 

    brought to Officers’ attention, and that the SIP report would be brought 

    to the May meeting of the Committee.

Suirbhidh Luchd-obrach 2012 – Fios as Ùr mu Adhartas

There had been circulated Report No. Ped-9-14 (63kb pdf) dated 24 January 2014 by the Director of Planning and Development outlining the progress to date against the action plan 2013/14 for improvements as detailed in Appendix 1 to the report.  

The Director having given an assurance, in response to a question, that the actions set out in the plan were being taken forward as time allowed, and that the aim was for all actions to be taken forward, the Committee NOTED the report.

Slighe Gnothachais

Declarations of Interest:

Mr D Millar, as Financial Director of a company in receipt of Business Gateway support, declared a financial interest in this item, but, having applied the test outlined in Paragraphs 5.2, 5.3 and 5.6 of the Councillors’ Code of Conduct, concluded that his interest was so remote or insignificant that it could not reasonably be taken to fall within the objective test and thus did not preclude his involvement in the discussion.

Mr G Farlow, as Chair of Northwest Highland Geopark, a body which received advice from Business Gateway, declared a non-financial interest in relation to this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

Mrs H Carmichael, as Regional Chair of the Prince’s Trust Youth Business Scotland, declared a non-financial interest in relation to this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that her interest did not preclude her involvement in the discussion.

Mr K Gowans, Mr B Lobban, Mr T Prag and Mr J Stone, as Directors of Highland Opportunity Limited, each declared a non-financial interest in relation to this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, each concluded that his interest did not preclude his involvement in the discussion.

There had been circulated Report No. Ped-10-14 (71kb pdf) dated 24 January 2014 by the Director of Planning and Development updating Members on the Business Gateway service performance year to date, 2013/14, and on the 2014/15 Service Plan for the full portfolio of support for business provided by the Planning and Development Service, including the Business Gateway service.

The Business Gateway Officer summarised the key points in the report, highlighting the increased number of business start-ups, and commenting that the challenges of progressing businesses into Highlands and Islands Enterprise (HIE) growth pipeline and account management services were being worked on.  The Business Support Service Plan incorporated continuous improvement, local responsiveness and linking of the national Business Gateway, local Highland Opportunity Limited (HOL) and Council services – such as Trading Standards – in order to maximise value.  European funding would be sought wherever possible, and work would continue with HIE to promote business use of Broadband.

Arising from discussion, an explanation was given to Members that the criteria for business eligibility for HIE support were set nationally and were strict, although there could be some difference in interpretation locally.  Where a company did not meet HIE’s criteria, however, support for growth was possible through other means, such as HOL loans.  Such support was not, however, reflected in figures for pipeline growth and account management, which could give a misleading picture of overall support for business growth.  In answer to questions, Members were advised that: there was now £800,000 in the HOL loan fund and further sums could be requested from the Council if required; £359,000 had been loaned to date, with applications for a further £150,000 soon to be determined; and HOL had a specific product for Social Enterprise funding, the monies for which were ring-fenced – Business Gateway worked with Highlands and Islands Social Enterprise Zone, and increasingly with Social Enterprise Scotland, to support Social Enterprises.

The Committee NOTED performance for the year to date of the operational year 2013/14 and the information given; and APPROVED the Business Support Service Plan for the operational year 2014/15.

Seirbheisean Cosnaidh

There had been circulated and was NOTED Report No. Ped-11-14 (33kb pdf) dated 28 January 2014 by the Director of Planning and Development updating Members on the Youth Employment Scotland funding received from the Scottish Government and the budget implications for 2013/14 and 2014/15.

Ro-innleachd Iomairt Shòisealta

Declarations of Interest:

Mr R Saxon, as Chair of Caithness and Sutherland Home Aid, declared a financial interest in this item and left the room for the duration of the item.

Dr D Alston, as a Trustee of Cromarty Courthouse Museum and a Trustee of Cromarty Harbour, declared a non-financial interest in relation to this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

Mr G Farlow, as Chair of Northwest Highland Geopark, Director of Assynt Learning and Leisure, Director of Isle Martin Trust, Director of Culag Community Council Woodland Trust and Director of Ullapool Community Trust, declared non-financial interests in relation to this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interests did not preclude his involvement in the discussion. 

Mr B Lobban, as Chair of Aviemore and Cambusmore Enhancement Ltd, declared a non-financial interest in relation to this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

Mr G Phillips, as a Member of Voluntary Groups East Sutherland, a Member of Golspie Community Power, and as a subscribing Member of Timespan in Helmsdale, declared non-financial interests in relation to this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interests did not preclude his involvement in the discussion. 

There had been circulated Report No. Ped-12-14 (107kb pdf) dated 21 January 2014 by the Director of Planning and Development outlining a draft consultation report on the Council’s Social Enterprise strategy.  The report set out the Council’s understanding of the sector, the benefits it brought to Highland and the challenges it faced, before outlining its vision for the sector and possible actions that might be pursued to support and grow the sector. Once comments were received, a final Strategy and Action Plan would be produced and presented to Committee.

The Economy and Regeneration Manager highlighted the commitments in the Council’s programme relating to Social Enterprise.  The Council recognised the benefits of Social Enterprise and wished to create opportunities for this sector to expand.  The consultation was aimed at promoting engagement with the sector and the outcome would be brought to a future meeting.  Members concurred with a suggestion from the Chair that a Members’ workshop be arranged in relation to the consultation exercise.

Comments raised in discussion included that: Social Enterprises were needed if the high level of public services was to continue; consideration should be given to including Trust Ports in the consultation exercise; the views of local businesses and the Chambers of Commerce should also be taken into account, as Social Enterprises could be seen as displacing commercial businesses; Social Enterprises should be encouraged to be self-financing as far as possible; and that, while it was difficult to estimate how many jobs were supported by the sector, this was likely to be more than the number indicated in the report.

In response, the Economy and Regeneration Manager confirmed that it was intended to include private sector businesses in the consultation - he had been in recent contact with the Federation of Small Businesses in this regard.  He also explained that, whilst originally the Council approach had been to look at how Social Enterprises could support the delivery of Council services, this had been extended to include supporting Social Enterprises to carry out other activities as well.

The Committee AGREED:

i.  the proposed content of the consultation, subject to ensuring that it also 

   canvassed the views of the local business community; and

ii. to a period of public consultation, after which a final draft of the Strategy 

   would be prepared and reported to Committee.

 

The Committee NOTED that arrangements would be made to hold a Members’ workshop in relation to the consultation exercise.

 

12. Highlands and Islands Regional Skills Investment Plan

Plana Tasgadh Sgilean Roinneil na Gàidhealtachd agus nan Eilean

 

There had been circulated Report No. Ped-13-14 (44kb pdf) dated 24 January 2014 by the Director of Planning and Development updating Members on progress with the development of a Skills Investment Plan for the Highlands and Islands which was being developed by Skills Development Scotland (SDS), Highlands and Islands Enterprise and the Scottish Funding Council, in conjunction with the region’s Local Authorities.

 

The Director highlighted the importance of partnership working, particularly including working with employers, to design training to meet future employment needs both in the key sectors identified by the Scottish Government (food and drink, financial and business services, life sciences, the energy industry, sustainable tourism and the creative sector) and, given its local importance and foreseeable growth, the care sector.  He summarised the aims of the Action Plan and its main themes; retaining young people within the Highlands and Islands, and attracting others in, was a priority.

 

The Council Leader provided further information about what was being proposed and how this would be taken forward.  Comments raised by the Committee would input to the Action Plan.   Strongly supporting the proposals, he commented that, with the development of the University of the Highlands and Islands (UHI) campus and the positive indications with regard to industrial growth, there was a unique set of opportunities to reverse the drift of talented people away from the area.  Partnership working between governmental bodies, education and employers was fundamental to achieving this and good progress was being made.  It was also important that all available funding - European, national and local - was maximised to support employability.  There was also a growing awareness of the benefits of advising young people from primary/pre-school age of the employment opportunities available and the qualifications they would need.

 

Members welcomed the report.  Points raised in discussion included that: tourism and hospitality was the main industry in the Highlands and this was likely to be the case for the foreseeable future – more must be done to advertise this sector as a career opportunity rather than simply a summer job; the possibility of UHI offering degree courses in hotel management and catering should be investigated; while entry-level pay in the tourism and also care sectors was low, if people were prepared to learn the trade, jobs at higher levels were well paid; and the involvement of employers in designing education and skills training was crucial.

 

Having been given an explanation of some of the terminology used in the report, and an assurance that, although a number of Nigg Skills Academy apprentices had been laid off recently due to external circumstances, the Academy itself continued actively, the Committee NOTED the report and that arrangements would be made for the postponed Member visit to Nigg to take place later in the Spring, and to include a visit to the Nigg Skills Academy; and AGREED to support the development of the Highlands and Islands Skills Investment Plan and of the emerging actions identified at paragraph 2.2. of the report.

 

13. Highland Science Academy

Acadamaidh Saidheans na Gàidhealtachd

 

Declaration of Interest – Dr D Alston, as a member of the Court of the University of the Highlands and Islands, declared a non-financial interest in relation to this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

 

There had been circulated Report No. Ped-14-14 (40kb pdf) dated 28 January 2014 by the Director of Planning and Development outlining proposals for the establishment of a Highland Science Academy.  This facility would promote careers in science, technology, engineering and mathematics (STEM subjects) across the Highlands, with a view to encouraging young people living in the area to consider careers in technology-based industries being developed in the region.

 

The Director highlighted the employment opportunities open to people with STEM qualifications and the wide support for the Academy, including from Skills Development Scotland (SDS) and the public and private sectors.  The Leader stressed the importance of informing and encouraging young people at an early age as to the forthcoming opportunities.  Although the UHI campus would provide a focal point, the aim was for the Academy to be accessible across the Highlands, and the possibility of extending the Academy to include the Islands was being explored.

 

In discussion, Members supported the concept of the Academy and stressed that it must be accessible.  The work being undertaken by LifeScan to promote sciences in schools was recognised and welcomed.  Where smaller schools could not offer three sciences it was hoped that this could be achieved through collaboration between schools.  Responding to points raised, the Leader confirmed that a wide range of businesses and bodies, including Global Highland, Scottish and Southern Energy, Fujitsu, the Highland Council and the National Health Service, were already involved in the Academy and that good progress was being made.

 

Clarification having been given that the sum of £5,000 referred to in the report  fell within the Director’s delegated authority, the Committee AGREED to support the development of the Highland Science Academy and the public-private partnership approach detailed in the report.

14. Development Plan Scheme 2014

Fios as Ùr mu Sgeama Plana Leasachaidh 

 

There had been circulated Report No. Ped-15-14 (464kb pdf) dated 24 January 2014 by the Director of Planning and Development outlining the content of the Development Plan Scheme (DPS), which provided an up to date position on the Council’s timescales for preparing the Council’s Development Plan documents.  This included the steps toward adoption of the Inner Moray Firth Local Development Plan and the initial stages of the Caithness and Sutherland Local Development Plan.  In the current year the DPS had been updated to illustrate that it was proposed to incorporate the Scottish Government’s focus on an outcome-driven planning system into the emerging Development Plans.

 

The Development Plans Manager summarised the content of the Development Plan Scheme, and drew attention to forthcoming work including the West Highland and Islands Area Local Development Plan, and the first review of the Highland-wide Local Development Plan, both scheduled to start early in 2015.  A number of development briefs were also currently in hand, including the Dounreay Planning Framework 2 (Item 18 below refers), and the Muirtown & South Kessock and Inshes & Raigmore Development Briefs.  He also drew attention to three additional paragraphs, relating to Coastal and Marine Planning, the Charette process and Aquaculture development, which it was proposed be added to the Plan.

 

In response to questions raised, assurances were given that: there would be local Ward meetings regarding the Inner Moray Firth Local Development Plan; all comments submitted to the Inner Moray Firth Local Development Plan consultation would be included and responded to in a report to the May meeting of the Committee; the West Highland and Islands Local Development Plan would be taken forward along the same lines as the Caithness and Sutherland Local Development Plan; and, whilst work on the Longman landfill site and Core Development area was as yet in its early stages, with target dates not yet set, the Muirtown & North Kessock project was further advanced and could be moved to sit in the same section of the Development Plan Scheme as the Raigmore & Inshes Development Brief.

 

The inclusion of marine and coastal planning issues having been welcomed, and the Chair having highlighted the efforts the Service had made in promoting public participation, the Committee AGREED the content of the 2014 Development Plan Scheme, in order that the document be submitted to the Plain English Campaign and subsequently submitted to the Scottish Ministers, subject to:

 

i.  the inclusion of the additional paragraphs on coastal and marine planning, 

   the Charette process and Aquaculture, as detailed by the Development 

   Plans Manager; and

ii. the inclusion of the Muirtown and South Kessock Development Brief in the 

   Area Supplementary Guidance (SG) list, rather than the general “Further SG” section.

 

15. Tourism Development

Leasachadh Turasachd

 

Declarations of Interest:

Mr B Lobban as an adviser to Grantown Museum and as a member of the Highland Tourism Partnership, declared non-financial interests in relation to this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interests did not preclude his involvement in the discussion.

 

Mr T Prag, as a member of the Highland Tourism Partnership, declared a non-financial interest in relation to this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

 

There had been circulated Report No. Ped-16-14 (405kb pdf) dated 22 January 2014 by the Director of Planning and Development summarising the work undertaken by the tourism industry to produce a National Tourism Strategy and subsequently a Highland Tourism Action Plan, which detailed how the national strategy objectives could be delivered in the Highland area. 

 

The Tourism Co-ordinator explained that the report covered both the Action Plan produced by the Highland Tourism Partnership, which the Council was being asked to approve for its interest, and the 2014/15 Service Delivery Agreement with VisitScotland.  With regard to the latter, he highlighted that it was no longer proving possible to meet efficiencies by trimming Visitor Information Centre (VIC) opening times, and that more substantial changes would have to be considered.

 

In discussion, Members emphasised the importance of the tourism industry to the Highlands and the need for effective marketing.  Whilst there were benefits in providing a welcoming presence through VICs, it had to be recognised that the way people accessed information was changing.  The Council would need to work with VisitScotland to find a way forward in this regard, and to find a solution which would meet future needs.  Members also commented on the importance of co-ordinated public transport, so that, for example, trains were timed to meet ferries, etc.  In this regard, the Director informed the Committee that HiTrans had developed an App which could be downloaded, and that the creation of a travel card, similar to London’s Oyster card, was being considered.

 

After discussion, the Committee:

 

i.   APPROVED, for the Council’s interest, the Highland Tourism Action Plan as 

    the strategic document that outlined the priorities and activities that would 

    be undertaken to grow tourism in the Highland area between 2014 and 2020;

ii.  AGREED to authorise the Director of Planning and Development to 

    conclude a Service Delivery Agreement with VisitScotland for 2014/15 that 

    incorporated the activities detailed in the report; and

iii. APPROVED a payment to VisitScotland of up to a maximum £220,000 for 

    the financial year 2014-15.

 

16. Scotland Rural Development Programme (SRDP) 2014-2020: Stage 2 Consultation

Prògram Leasachadh Dùthchail na h-Alba (SRDP) 2014-2010: Co-chomhairle Ìre 2

 

There had been circulated Report No. Ped-17-14 (198kb pdf) dated 23 January 2014 by the Director of Planning and Development introducing the Scottish Government’s Stage 2 consultation on Scotland’s Rural Development Programme (SRDP) 2014-2020.  The paper summarised the consultation and presented a Highland Council draft response. 

 

The Environment Manager drew attention to the key points of the report.  It was pleasing that comments made earlier by the Council had been incorporated into the Stage 2 consultation.  The Programme was scheduled to start early in 2015, and transitional arrangements would be in place to cover for potential delay, especially where there were ongoing arrangements in place, such as Least Favoured Areas Support Schemes, Agri-Environment schemes and Organic schemes.  The consultation deadline was 28 February 2014, with final proposals being submitted to the European Commission in Spring 2014.   Members could bring further comments to Officers outwith the meeting.

 

The estimated SRDP budget was £1.32bn, which represented a 5% cut on the previous Programme.  Proposals to integrate the different strands of SRDP funding and to simplify the application process were welcomed; however, there was as yet little information as to how these would work in practice.  It was disappointing that the wider off-farm development scheme had been allocated only £176m – this funding covered the LEADER, Small Rural Business, Broadband and Food and Drink Schemes.  LEADER funding had been set at the absolute minimum of 5% of the £176m.

 

Proposals for the Agri-Environment pilot scheme were broadly welcomed, although there was some concern that the scheme did not appear to pick up on wider biodiversity issues, which could result in biodiversity loss.  The emphasis on food, forestry, new entrants and climate change was welcomed.  The proposed response also supported the inclusion of small farms as well as crofts in the Least Favoured Area (LFA) Support Scheme, as long as the farms were in the most fragile areas – LFA funding should be targeted at those most in need.  It also commented that the built heritage was poorly catered for in the consultation; the Council would wish to see this addressed as the consultation went forward.

 

The Vice Chairman reported that talks were ongoing at a national and European level to try to increase the sums available.  In discussion, Members emphasised the importance of SRDP funding to the Highlands - support for livestock and activity was vital to keeping remote and rural areas populated.   The scheme was eagerly awaited; LEADER funding was especially beneficial to communities.   In response to a question, Members were advised that it was difficult to estimate how much money would come to Highland under the new scheme, as the whole of Scotland was now eligible to apply for funds.  Funding would depend on how the geography broke down and how the bids separated out; however, as the SRDP budget had been reduced overall, it was reasonable to anticipate a proportionate decrease in monies to the Highlands.

 

Clarification having been given that the workshop to be held on 27 February 2014 would consider Direct Payments rather than SRDP, the Committee APPROVED the draft response at Appendix 1 to the report.

 

17. Axis 4, European Fisheries Fund – Highland Flag Progress and Internal Audit Review

Aisil 4, Maoin Iasgaich na h-Eòrpa – Adhartas Bratach na Gàidhealtachd agus Ath-sgrùdadh In-sgrùdaidh

 

Declarations of Interest:

Mr R Greene, as Chair of the Northwest Scotland Inshore Fisheries Group, declared a financial interest in this item, but, having applied the test outlined in Paragraphs 5.2, 5.3 and 5.6 of the Councillors’ Code of Conduct, concluded that his interest was so remote or insignificant that it could not reasonably be taken to fall within the objective test and thus did not preclude his involvement in the discussion.  

 

Mr G Farlow, as Chair of the Highland Fisheries Local Action Group (FLAG), and Mr R Greene, as a member of the Highland FLAG, each declared a non-financial interest in this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, each concluded that his interest did not preclude his involvement in the discussion.

 

There had been circulated Report No. Ped-18-14 (282kb pdf) dated 13 January 2014 by the Director of Planning and Development provided an update on the delivery of the Axis 4 European Fisheries Fund (EFF) in the Highlands, and the findings of a recent internal audit report.

 

The EFF Development Officer drew attention to the key points of the report, including that Marine Scotland had allocated an additional £124,228 funding to the Highland FLAG; and that in view of the delayed launch of the new European Maritime Fisheries Fund, the deadline for funding commitment had been extended to the end of June 2014.  To date, the Highland FLAG had approved applications to the value of £433,694, leaving a further £200,000 to be committed by the deadline.  She also reported that the Finance, Housing and Resources Committee had, at their meeting on 22 January 2014, approved the use of up to £300,000 from Council balances to overcome cash-flow issues associated with advance payment and retentions of grants applied to projects under the Highland EFF Axis 4 Programme.

 

In relation to the recent audit, the EFF Development Officer reported that, whilst it had been found that project eligibility was being assessed correctly, there was a need for the procedures and processes to be better documented.  All audit recommendations for which the Council was responsible had been implemented.  She also informed Members that planning and preparation for the new Programme was beginning, and that the Vice Chair in his role as FLAG Chair, together with officers, would be meeting with Marine Scotland towards the end of the month, to discuss this process.

 

The Committee NOTED:

 

i.  the good progress being made on the delivery of the Axis 4 European 

   Fisheries Fund (EFF) in Highland, the additional funding awarded and the 

   extended timeframe for commitment under the Programme; and

ii. that appropriate action was being taken to address the conclusion and 

   recommendations of the recent Internal Audit Report.

 

18. Dounreay Planning Framework

Frèam Dealbhaidh airson Dhùnrath

 

Declarations of Interest:

Mr G Farlow and Mr R Saxon, as members of the Dounreay Stakeholders Group, each declared a non-financial interest in this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, each concluded that his interest did not preclude his involvement in the discussion.

 

Mr R Saxon and Mr T Prag, as members of the Caithness and North Sutherland Regeneration Partnership Advisory Board, each declared a non-financial interest in this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, each concluded that his interest did not preclude his involvement in the discussion.

 

There had been circulated Report No. Ped-19-14 (1961kb pdf) dated 28 January 2014 by the Director of Planning and Development presenting the results of public consultation on the Draft Dounreay Planning Framework 2 (DPF2).  The Highland Council had approved the existing Dounreay Planning Framework in January 2006, as a land use development brief against which to regulate and control future decommissioning and restoration works proposed at the former nuclear power research site at Dounreay.  The Council, in collaboration with Dounreay Site Restoration Limited (DSRL), had now reviewed the existing framework, prepared DPF2 as a draft to replace the existing framework, and invited comments on it from 15 November 2013 to 16 January 2014. The new draft framework presented an up-to-date overview of the policy context, regulatory regimes, site restoration programme and decommissioning works, providing explanation of the wider context for the component developments that were anticipated to be required. The intention was that DPF2 would be statutorily adopted as Supplementary Guidance to the Highland-wide Local Development Plan.

 

The DPF2 had been considered by the Caithness and Sutherland Area Committee the previous day.  The Principal Planner reported on matters discussed at that meeting, making reference to further information he had provided, comments raised in discussion, and his responses thereto.  The Area Committee had agreed to recommend the DPF2 to this Committee for progression to statutory adoption, and the draft Highland Council response, subject to the further information given by the Principal Planner and authority being delegated to officers to make any further non-material alterations to the Framework document prior to its submission to the Scottish Ministers.

 

The Principal Planner gave a short presentation to the Committee illustrating the key points of the report, including the purpose of the DPF2, the two phases of the proposed works, and the main issues raised in consultation responses.  He reiterated the additional information as had been presented to the Area Committee, as follows: 

• DSRL’s intimation of possible re-profiling of the site decommission process was being put forward as a means to ensure that the works could be kept within annual budgets – currently no changes had been identified which would entail moving elements of the decommissioning between phases, therefore no changes were needed to the Framework document; if necessary it would be reviewed again in the future. 

• Noting the keenness for future developments to be identified clearly within the Framework, the Low Level Waste Vaults were already shown on the maps in the Framework; however, as already recommended in the report, their size and alignment would be shown more precisely. 

• The Low Level Waste Pits Retrieval Plant would be deployed in the area of the Low Level Waste Pits, the location of which would be identified more clearly in the Framework. 

• As the intended location for the Flask Handling Facility had not yet been chosen, wording would be included in the Framework text to explain why it was not shown on the map.  

In discussion, attention was drawn to the fact that, as Scottish Government policy was for intermediate level waste to remain where it was, the Dounreay site would hold this waste ad infinitum.  This meant that parts of the site would never reach a re-usable, brownfield “end state” as such.  A long-term plan was required - the stores for intermediate level waste would need to be rebuilt every 50-100 years, which would present a radiation hazard each time.

 

In response to a question regarding potential future uses for the site, the Principal Planner gave an assurance that DPF2 did not make reference to any decommissioning activities other than that of the existing facility.  Options for future uses suggested in the Framework included the offshore renewables, oil and gas sectors.  There would be the opportunity for further suggestions to be made in the course of the Caithness and Sutherland Local Development Plan process.

 

The Committee NOTED the views of the Caithness and Sutherland Area Committee and AGREED: 

 

i. that, subject to:

• addition of information identifying the position of the low level waste pits 

• inclusion of an explanation that the Flask Handling Facility had not been shown on the map, as its intended location had not yet been chosen 

• any minor, non-material additional alterations to the document, which it was AGREED Officers be authorised to make; and 

• finalisation of the Habitats Regulations Appraisal by Officers DPF2, incorporating the revisions recommended by Officers in the report, be submitted to Scottish Minsters for consideration as per the statutory process for adoption of Supplementary Guidance, and that it be a material consideration for development management purposes with immediate effect; and

ii. the adoption and issuing of the submitted version of the DPF2 as statutory 

   Supplementary Guidance to the Highland-wide Local Development Plan upon

   completion of the requisite 28 day period for consideration by Scottish 

   Ministers, subject to there being no directions from Ministers indicating otherwise.

 

19. Highland Biodiversity Action Plan: Progress Update

Plana-gnìomh Bith-iomadachd na Gàidhealtachd: Fios as Ùr mu Adhartas

 Declarations of Interest:

Dr D Alston, having a close family member contracted to work for the Highland Environment Forum, declared a financial interest in this item and left the room for the duration of the item.

 Mr G Farlow, as Chair of the Highland Environment Forum, declared a non-financial interest in this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

 

There had been circulated Report No. Ped-20-14 (146kb pdf) dated 30 January 2014 by the Director of Planning and Development providing a summary of progress made through the Highland Biodiversity Action Plans (BAPs) since 2006.  It also informed Members of a change in partnership working from the Highland Biodiversity Partnership to the Highland Environment Forum, and updated Members on the current consultation over the new Highland BAP.

 

The Highland Biodiversity Officer drew attention to the key points of the report, including partnership working, reporting arrangements, priority work areas, progress against the action plan, volunteers and training, and ongoing projects and events.  Where projects had not progressed, the main barriers had been found to be: a lack of funding, lack of National guidance, and/or a lack of local partners.  Thought was being given to how this could be tackled, particularly with regard to land use projects.  The Plan for 2014-2020 was being developed and would be issued for consultation in March- April 2014, with the aim being to launch the Plan in the Summer.

 

During discussion, comment was made that biodiversity projects relied on input of volunteers, some of whom were experts in a particular field.

 

The Committee NOTED:

 

i.  progress being made by the Highland Biodiversity Partnership towards 

   delivering the Highland Biodiversity Action Plan (HBAP) 2010; and

ii. that Members could contribute towards the current HBAP if they so wished.

 

The Committee APPROVED the revised structure and reporting proposals associated with the Highland Environment Forum.

 

20. Highland Council Biodiversity Communication Plan

Plana Conaltraidh Bith-iomadachd Chomhairle na Gàidhealtachd

 

There had been circulated Report No. Ped-21-14 (192kb pdf) dated 27 January 2014 by the Director of Planning and Development presenting a draft Biodiversity Communications Plan that aimed to raise awareness and understanding of biodiversity among staff, tenants and Members of the Council.  The draft Plan also proposed that Members consider becoming “Species Champions”, by which means they would agree to becoming advocates for a particular species of importance found in the Highlands.  

 

The Highland Biodiversity Officer explained the reasons the Communication Plan had been drawn up and drew attention to some of the actions proposed, including an annual survey to gauge the level of biodiversity knowledge, a newsletter, talks, and leaflets to Council tenants on wild life and gardening.  He also drew attention to the benefits to Members involved in Planning of having a broad understanding of biodiversity.

 

In discussion, Members were supportive of the proposals and several Councillors expressed an interest in becoming a “Species Champion”.  In response to comments, the Biodiversity Officer gave an assurance that Council Rangers already visited Primary Schools to promote biodiversity, and that education packs were available.  Biodiversity was also one of the modules in the Eco-Schools scheme.

 

After discussion, the Committee APPROVED the Biodiversity Communication Plan, as circulated at Appendix 1 to the report, and NOTED that Members wishing to champion a particular species listed in its Appendix 2 should contact officers.

 

21. Caithness Horizons Annual Report

Aithisg Bhliadhnail aig Fàirean Ghallaibh

 

There had been circulated Report No Ped-22-14 (588kb pdf) dated 17 January 2014 by the Director of Planning and Development detailing the activities of Caithness Horizons during the financial year 2012/13 and recommending that Members accept the Financial Statement 31 March 2013 on behalf of the Highland Council.

 

The Committee NOTED the activities of Caithness Horizons Limited; and AGREED to accept the Financial Statements for the year ending 31 March 2013 of Caithness Horizons Limited on behalf of the Highland Council.

 

22. Caithness and North Sutherland Regeneration Partnership Advisory Board – Minutes

Fòram Ath-bheothachaidh Ghallaibh agus Chataibh a Tuath – Geàrr-chunntas

 Declarations of Interest:

Mr D Hendry, as Chair of the Caithness and North Sutherland Regeneration Partnership (CNSRP) Advisory Board, declared a non-financial interest in this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

 Mr G Farlow, Ms G Ross, Mr R Saxon and Mr T Prag, as members of the CNSRP Advisory Board, each declared a non-financial interest in this item but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, each concluded that his/her interest did not preclude his/her involvement in the discussion.

 There had been circulated and were NOTED Minutes of meeting of the Caithness and North Sutherland Regeneration Forum held on 3 September 2013(85kb pdf).

 

23. Minutes

Geàrr-chunntas

 There had been circulated and were NOTED Minutes of the Planning Applications Committees (PACs) for:-

 i. North PAC, 19 November 2013; and

ii. South PAC, 26 November 2013.

 

The meeting ended at 2.35 p.m., having adjourned for lunch between 1.10 and 1.45 p.m.