Agendas, reports and minutes

Minutes of Meeting of the Education, Children and Adult’s Services Committee held in the Council Chamber, Council Headquarters, Glenurquhart Road, Inverness on Thursday 28 August 2014 at 10.05 am.

Present:

Highland Council:

Dr D Alston, Mrs J Barclay, Mrs I Campbell, Ms J Campbell (Substitute), Mr A Christie (Chair), Mrs M Davidson, Ms J Douglas, Mr B Fernie, Mr K Gowans, Mr D Hendry, Mr C Macaulay (Substitute), Mr W Mackay, Mr G MacKenzie, Mrs B McAllister, Ms L Munro, Mrs M Paterson, Mr M Rattray, Mrs F Robertson, Ms G Ross (Vice Chair), Mr G Ross, Ms J Slater, Ms M Smith, Ms K Stephen
 
NHS Highland:

Mrs M Duncan, Dr M Somerville 
 
Religious Representatives:

Dr A Fraser, Ms M McCulloch, Mr G Smith 
 
Youth Convener:

Miss A Taylor 
 
Non-Members also present:

Mr A Baxter, Mr H Fraser, Mr B Lobban, Mr D Mackay, Mr D Millar, Mr B Murphy, Mr A Rhind, Mr G Rimell, Mr J Rosie, Mr R Saxon, Mr J Stone

In attendance:

Mr B Alexander, Director of Care and Learning
Mr H Fraser, Director of Education, Culture and Sport
Mrs B Cairns, Head of Additional Support Services, Care and Learning Service
Ms S Campbell, Head of Children’s Services, Care and Learning Service
Mr R MacKenzie, Head of Resources, Care and Learning Service
Ms S MacLeod, Head of Health, Care and Learning Service
Ms F Palin, Head of Adult Services, Care and Learning Service
Mr B Porter, Head of Resources, Care and Learning Service
Mr J Steven, Head of Education, Care and Learning Service
Mr R Campbell, Estate Strategy Manager, Care and Learning Service
Ms R Binks, Quality Improvement Manager, Care and Learning Service
Ms S Brogan, Resource Manager (Early Years), Care and Learning Service
Ms M Campbell, Development Officer (Disability), Care and Learning Service
Ms C King, Health Improvement Policy Manager, Chief Executive’s Office
Mr E Foster, Finance Manager, Finance Service
Mr D Morton, Primary Mental Health Worker, Care and Learning Service
Ms W Armstrong, Primary Mental Health Worker, Care and Learning Service
Ms E Adams, Highland Community Care Forum (Third Sector)
Ms A Darlington, Action for Children (Third Sector)
Ms V Gale, Care and Learning Alliance (Third Sector)
Mr C Munro, Highland Children’s Forum  (Third Sector)
Miss J Maclennan, Principal Administrator, Corporate Development Service
Miss M Murray, Committee Administrator, Corporate Development Service
Mrs R Daly, Committee Administrator, Corporate Development Service
Mrs F MacBain, Committee Administrator, Corporate Development Service

Also in attendance:

Mr S Finlayson, Youth Convener Designate

An asterisk in the margin denotes a recommendation to the Council.  All decisions with no marking in the margin are delegated to the Committee.

Mr A Christie in the Chair

Business

Preliminaries

The Chairman welcomed Dr A Fraser, who had replaced Mr Mayo as a religious representative, and Mr S Finlayson, Youth Convener Designate, to the meeting. He also thanked Mr H Fraser, Director of Education, Culture and Sport for his contribution to the Service, this being his last Committee meeting prior to retirement.  Continuing, Members praised the outstanding work undertaken by the outgoing Youth Convenor, Ms A Taylor, and wished her well for her future studies and career.

1. Apologies for Absence
    Leisgeulan

Apologies for absence were intimated on behalf of Mr B Gormley, Mr M Green, Mrs D Mackay and Mrs G McCreath.

2. Declarations of Interest
    Foillseachaidhean Com-pàirt

The Committee NOTED the following declarations of interest:-

Item 5 – Mr A Christie (non-financial)
Item 8 – Mrs F Robertson (non-financial)
Item 9 – Mrs F Robertson (non-financial)
Item 11 – Mr K Gowans (non-financial) and Mrs J Douglas (financial and non-financial)
Item 19 – Dr D Alston (non-financial)

Ms G Ross declared a financial interest in those items which might raise discussion on Thurso High School, as her husband was a teacher at the school, and advised that if there was any specific discussion in relation to Thurso High School she would leave the room.

Mr C Macaulay declared a financial interest in those items which might raise discussion on Nairn Academy, as his wife was a member of the Senior Management Team, and advised that if there was any specific discussion in relation to Nairn Academy he would leave the room.

Dr D Alston declared a non-financial interest in those items relating to integrated health and social care services as a Board Member of NHS Highland but, in terms of the dispensation granted by the Standards Commission, remained to participate in discussion.

Mr G Smith declared a financial interest as a supply teacher and advised that if any items raised specific discussion on supply teaching he would leave the room.

3. Recess Powers
Cumhachdan Fosaidh

The Committee NOTED that the Recess Powers granted by the Council at its meeting on 26 June 2014 had not been exercised in relation to the business of the Education, Children and Adult Services Committee.

4. Presentation: Young Carers Strategy
    Taisbeanadh: Ro-innleachd Luchd-cùraim Òga

There had been circulated Report No ECAS/20/14 dated 18 August 2014 by the Director of Care and Learning which explained that Young Carers could benefit from the caring contribution they made.  However, the demands of caring could be onerous and have an adverse impact on their health and wellbeing.  They needed to be supported to manage their caring responsibilities with confidence and to have a life of their own outside caring.

The Young Carers Strategy 2014, which had been appended to the report, built on the content of the previous strategy and had been updated to reflect the views of Young Carers and the changing world they lived in.  The Strategy was intended to be a dynamic tool, evolving over time, and the Young Carers Improvement Group would oversee its implementation and undertake an annual review.

During a presentation, the range of consultation which had taken place was emphasised, all of which had being taken fully into account in the Strategy and associated actions. Four priority areas of action were explained:-

• Identification: the numbers of Young Carers were not known, with some being unaware themselves that they were in that category;
• Information: the definition of a Young Carer and the support that was available required to be fully disseminated. Partnership working with a range of agencies was vital to the success of this;
• Support: examples of the types of support that was available to Young Carers were provided, including from Children’s Support Workers in schools and Youth Development Officers; and
• Training: a parallel approach was required to train the Young Carers themselves as well as awareness-raising among professionals who worked with young people.

To close the presentation, the Committee was shown a video clip of a respite project for Young Carers that had taken place at Eden Court Theatre.

During discussion, Members welcomed the Strategy, praised the work that had gone into it and highlighted the educational, emotional and social difficulties faced by many Young Carers. In considering the need to identify Young Carers in order to target support, it was acknowledged that some Young Carers might not wish to be so identified. A better approach would be to provide and publicise support to ensure those who wanted it were able to find it. The aim of any supportive action was to enable it to reach the relevant people before they experienced any deficit in their lives, caused by their caring duties. Professionals suggested as being key to identifying Young Carers included Head Teachers, Named Persons and GPs, with the latter being in the position to provide information on Young Carers, albeit within the constraints of doctor-patient confidentiality.

The Committee:-

i. NOTED the issues raised in the Strategy; and
ii. AGREED that a further report, including a timeline for action and input from key professionals, particularly
   GPs, be submitted to a future Committee.

5. Revenue Budget – Final Outturn 2013/14 and Monitoring 2014/15
    Buidseat Teachd-a-steach – Suidheachadh Deireannach 2013/14 agus Sgrùdadh 2014/15

Declaration of Interest: Mr A Christie declared a non-financial interest in this item as a family member took school meals but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

There had been circulated Report No ECAS/21/14 dated 15 August 2014 by the Director of Care and Learning which provided details of the revenue financial outturn for financial year 2013/14 for the former Education, Culture and Sport and Health and Social Care Services.  The report also set out the Care and Learning revenue monitoring position for 2014/15 and provided an update on the status of the agreed savings measures for 2014/15 and a number of initiatives that had been progressed in relation to supply cover for schools.

In relation to financial year 2013/14, the Education, Culture and Sport outturn was a net underspend of £0.079m representing a 0.03% variance.  The Health and Social Care outturn was a net overspend of £0.049m representing a 0.04% variance.  The overall position took account of a number of pressure areas, details of which were provided in the report, offset by mitigating underspends and management actions which had brought the budgets largely on target.

With regard to 2014/15, the current position was a projected overspend of £1.682m representing a 0.4% variance.  There were a number of areas that continued to present a financial challenge, namely, School Transport; Catering, Cleaning and Facilities Management – School Catering; Additional Support - Schools; and Looked After Children.  At this stage in the financial year, the scale of the projected overspend was significant and many of the mitigating actions that had assisted in offsetting the budget pressures in 2013/14 were not available.  However, there were likely to be savings as a result of the new care homes in Tain and Muir of Ord as well as efficiencies in Education and Additional Support Needs and vacancy management throughout the Service.  Further management action, focusing on a number of themes, was being taken to address the projected overspend and updates would be provided in future reports.

During discussion, Members queried the variation in the Annual Budget figures of the Care and Learning Service Revenue Monitoring report for June 2014 which differed to those reported to the to the Committee in May 2014. An explanation was sought, with timescales, of the implementation of new funding arrangements within Highland Drug and Alcohol Partnership from August 2013 and it was explained that negotiations were underway to have more detail included in future reports on how that budget was spent.  Clarification was also sought, and received, in regard to the potential pressure arising out of the introduction of Free School Meals for Primary 1-3 pupils.

The Committee:-

i.  NOTED the outturn position for 2014/15 for the former Education, Culture and Sport and Health and Social
    Care Services;
ii. NOTED the Care and Learning revenue monitoring statement for the period to 30 June 2014, financial
    pressures and mitigating actions as described in the report;
iii. NOTED that management would be pursuing further actions that could be considered in relation to the
    projected budget overspend for 2014/15;
iv. AGREED that the Head of Resources, Care and Learning would provide to all Members of the Committee a
    detailed analysis of the variance between the Annual Budget figures of the Care and Learning Service
    Revenue Monitoring report for June 2014 which differed significantly to those reported to the to the
    Committee in May 2014; and
v. AGREED that the Director would provide to all Members of the Committee a briefing note, with timescales, of
    the complexities of new funding arrangements within Highland Drug and Alcohol Partnership

6. Capital Expenditure – Final Outturn 2013/14 and Monitoring 2014/15
    Caiteachas Calpa – Fìor Shuidheachadh Deireannach 2013/14 agus Sgrùdadh 2014/15

There had been circulated separately Report No ECAS/22/14 dated 19 August 2014 by the Director of Care and Learning which advised of the final expenditure position for the 2013/14 Education, Culture and Sport and Health and Social Care Capital Programmes and updated on progress with the 2014/15 Care and Learning capital programme.  The report also sought approval for specific new projects and provided an update on progress with the future management of the Care and Learning residential estate.  Finally, it provided an update on progress with the Sustainable School Estate Review and sought approval for recommended actions on some specific matters.

With regard to financial year 2013/14, the final position in respect of the Education, Culture and Sport Capital Programme was an underspend of £4.667m, mainly due to delays in relation to Invergordon Leisure Centre, Thurso Swimming Pool, Wick Joint Campus, Central Primary School, Cromarty Primary School and the new Fort William Primary Schools.  However, good progress had been made and work was now underway on several of these projects.  The final position in respect of the Health and Social Care Capital Programme was an underspend of £0.083m.

In relation to 2014/15, a review of the likely expenditure for each budget heading was currently underway and the outcome would be reported to the next meeting of the Committee.  The position at the end of the June 2014 was detailed in Appendix 3 of the report.

During discussion, Members asked that the quarry area be included in the feasibility study for a Regional Sports Facility at Torvean, Inverness.

The Committee:-

i.  NOTED the final position on expenditure on the 2013/14 capital programmes and the position at the end of
    June 2014 for the 2014/15 programme as outlined in Section 2 and detailed in Appendices 1, 2 and 3 of the
    report;
ii.  NOTED the status of the 2014/15 capital programme as detailed in Section 3;
iii. NOTED the chosen names of the four new primary schools as detailed in Paragraph 3.5.1;
iv. NOTED the status of the major projects as detailed in Paragraph 3.5.2 and listed in Appendix 4;
v.  NOTED the status of the summer works programme as detailed in Paragraph 3.5.3 and listed in Appendix
     5;
vi. AGREED that discussions take place with representatives of the Broadford Village Hall Committee to
     establish an appropriate financial contribution from the Council towards the improvement works to the car
     park as detailed in Paragraph 3.5.6;
vii. AGREED that the feasibility of converting existing accommodation at Cauldeen Primary School to address
     an immediate demand for places for pupils with Additional Support Needs and creating a new facility to
     meet the requirement to provide 600 hours of free early learning and childcare be progressed as detailed in
     Paragraph 3.5.7;
viii. AGREED that an additional £750,000 be allocated to the extension and refurbishment of Cromarty Primary
      School as detailed in Paragraph 3.5.8;
ix.  AGREED that a feasibility study to explore the viability of creating a regional sports hub in the Highlands be
      progressed and that the outcome be reported back to a future meeting of the Committee as outlined in
      Paragraph 3.5.9;
x.   NOTED the current position on the capital projects at St Clement’s and St Duthus Schools as outlined in
      Paragraph 3.5.10;
xi.  AGREED that further discussions take place to progress projects to upgrade the drainage at Culloden
      Playing Fields and replace the surface of the synthetic playing field at Jubilee Park in Dingwall as outlined in
      Paragraph 3.5.11;
xii. AGREED to homologate the actions taken during the summer recess as detailed in Paragraph 3.5.12;
xiii. NOTED the progress with the review of the residential estate and the commitment to communicate future
      developments to the appropriate local Ward Members as detailed in Section 4 and Appendix 6;
xiv. NOTED the progress with the various phases of the Sustainable School Estate Review as detailed in
      Section 5;
xv.  NOTED the commitment to bring proposals to the next meeting of the Committee seeking approval to
      replace existing ICT devices in the schools listed in Appendix 7 on the basis of the pupil/device ratio
      currently in place in all other Primary and Secondary Schools as detailed in Section 6;
xvi. AGREED the allocation of an additional £30,000 from the capital programme to support the successful
       delivery of the new Wick schools projects and to deal with some of the immediate issues with the
       Sustainable School Estate Review process as outlined in Paragraph 7.1;
xvii. AGREED that the garages at Nos. 4-6 Laurie Terrace, Thurso be disposed of in accordance with current
       Highland Council policy as detailed in Paragraph 7.2; and
xviii. AGREED that the quarry area be included in the feasibility study for a Regional Sports Facility at Torvean,
        Inverness.

7. For Highland’s Children 4
    Airson Clann na Gàidhealtachd 4

There had been circulated Report No ECAS/23/14 dated 18 August 2014 by the Director of Care and Learning which introduced the final draft Integrated Children’s Service Plan, For Highland’s Children 4 (FHC4), which had been circulated separately as Booklet A.

The report explained that FHC4 was the Children’s Service Plan for the Care and Learning Service and incorporated, as far as possible, the contribution of children’s services delivered by NHS Highland.  The Plan identified outcomes for children and their families and improvement priorities for the next five years.  It also incorporated and built upon outcomes identified within the Council’s existing policy commitments.  Detailed information was provided on the planning and operational structure; self-evaluation; the improvement framework; improvement planning; and the performance management framework.

Members welcomed the integrated Plan and, during discussion, emphasised the importance in making Children’s Services the business of everyone in a community, particularly at a local level. This should be a starting point for a future report to the Committee which should also include reference to the importance of equalities.

The Committee:-

i. APPROVED the final draft of the Integrated Children’s Service Plan, subject to formal agreement with NHS
   Highland; and
ii. AGREED that a future report be presented to the Committee outlining how the Strategy be implemented to
   ensure Children’s Services were at the core of all local activities.

8. Preferred Site for Proposed 3 to 18 Campus in Tain
    Làrach 3 gu 18 a Thathar a’ Moladh airson Baile Dhubhthaich – Làrach a Thathar a’ Moladh

Declaration of Interest:

Mrs F Robertson declared a non-financial interest in this item as Vice Chair of Tain Royal Academy Parent Council but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that her interest did not preclude her involvement in the discussion.

There had been circulated Report No ECAS/24/14 dated 18 August 2014 by the Director of Care and Learning which recommended that the proposed 3 to 18 campus in Tain should be located on the existing Tain Royal Academy site following an extensive engagement process with the local community and the completion of a site selection matrix that scored various criteria including site suitability, location, community impact and affordability.

The principle of a 3 to 18 campus had been agreed by the former Adult and Children’s Services Committee on 7 November 2012.  It had also been agreed that a site selection process be undertaken and a statutory consultation be carried out at a future date to be determined by the Committee.  At its meeting on 21 May 2014, the Education, Children and Adult Services Committee had agreed that sites at Craighill Primary School, the existing Tain Royal Academy and Kirksheaf Road, Tain be considered for the proposed 3 to 18 campus and that there should be engagement with the local community to inform the site selection process.  The report outlined the engagement undertaken and provided details of the main issues identified.  Arising from the initial engagement process, a further detailed analysis was undertaken, the outcomes of which were also summarised.  Finally, the report provided details of the scoring applied to the various criteria to identify the most appropriate site.

During discussion various points were raised in relation to the facilities and amenities such a campus should have but it was explained that, during the consultation, all these points would be addressed.

The Committee AGREED that the proposed 3 to 18 campus in Tain should be the existing Tain Royal Academy site (Option 1A) on the basis of the proposed site layout in Appendix 6 of the report.

9. Sustainable School Estate Review – Initial Proposals for a Statutory Consultation arising from the
    Easter Ross Review
    Làrach 3 gu 18 a Thathar a’ Moladh airson Baile Dhubhthaich – Làrach a Thathar a’ Moladh

Declaration of Interest:

Mrs F Robertson declared a non-financial interest in this item as Vice Chair of Tain Royal Academy Parent Council but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that her interest did not preclude her involvement in the discussion.

There had been circulated Report No ECAS/25/14 dated 18 August 2014 by the Director of Care and Learning which set out the recommendations contained within the option appraisal exercise carried out into future educational provision in Tain.

The report summarised the background to the Sustainable School Estate Review (SSER), the proposal and the statutory consultation process.  It was explained that Caledonian Economics Limited had been appointed to work in partnership with officials from the Care and Learning, Development and Infrastructure and Finance Services to progress the SSER. The option appraisal methodology employed had been used successfully during reviews of education and community provision in greater Fort William and Wick.  Initial preparatory work relating to the Easter Ross SSER had focused on education provision in Alness, Invergordon and Tain.  The decision to progress with the Tain statutory consultation first had been determined by the availability of capital funding freed up as a result of further Scottish Government investment in the Wick Community Campus project and the specific criteria attached to that funding.

The Committee noted a minor change to the statutory consultation process in that a public meeting would now take place on 15th rather than 16th September.

On the basis of the recommendations contained within the option appraisal report, the Committee AGREED that a statutory consultation be carried out in relation to the following proposals in accordance with the updated requirements of the Schools Consultation (Scotland) Act 2010:-

• to discontinue education provision at the following campuses – Tain Craighill Primary School, Tain Knockbreck Primary School and St Duthus School and to relocate provision to a new 3 to 18 campus to be established on the site of the existing Tain Royal Academy;
• as an interim measure, until the proposed 3 to 18 campus became available, to relocate current Pre School provision from St. Duthus School campus (English Medium) and the Tain Knockbreck Primary School campus (Gaelic Medium) to temporary modular accommodation on the current Tain Craighill Primary School campus;
• to establish a new 3 to 18 community campus on the site of the existing Tain Royal Academy to provide Early Years, Primary, Secondary, Additional Support Needs (ASN) and Gaelic Medium provision to replace all other local authority education provision within Tain, including the existing Tain Royal Academy building and Community Complex; and
• to combine the existing school catchment areas of Tain Craighill Primary School and Tain Knockbreck Primary School to serve the new combined Primary School within the 3 to 18 campus.

10. School Office Review
      Ath-sgrùdadh Oifis Sgoile

There had been circulated Report No ECAS/26/14 dated 18 August 2014 by the Director of Care and Learning which provided an update on the work of the school office review group and recommended a project trial.

The report summarised the background to the school office review, the progress made since the previous report to Committee on 19 February 2014 and a number of key issues and initiatives.  The next phase of the project was a proposed trial in two Associated School Groups, one rural and one urban, with a staggered start.  The trial would mark a new strategic direction, moving away from a “silo” model and promoting collaboration and integration with other schools within a defined geographical area.  Detailed information was provided on the proposed operating model and the engagement process that would be in place during the trial period.  The aim was to create a more effective environment, better suited to the demands on the office from school staff and parents and the longer term vision was that opportunities might arise where the school office could play a bigger part in the wider community.  However, Members emphasised the importance of involving parents in the consultation and emphasised the need, if introduced, for the Team Leader post to add value to the process.  Improvement had to be the key aim of the review and not the need for savings.

The Committee:-

i.  NOTED the progress to date;
ii.  AGREED the implementation of a project trial as outlined in section 4 of the report; and
iii. NOTED the extensive engagement already undertaken and further planned engagement with stakeholders
    during the trial period, the outcomes of which would be reported, periodically, to the Committee.

11. School Lets Project
      Fios às Ùr mu Fhastaidhean Sgoile

Declarations of Interest:

Ms J Douglas and Mr K Gowans declared non-financial interests in this item on the grounds of being Directors of High Life Highland but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that their interests did not preclude their involvement in the discussion.

However, Ms J Douglas also declared a financial interest on the grounds of her involvement with a community group that was charged for a school let and left the room.

In addition, Mr K Gowans declared a financial interest on the basis of his wife being an employee of High Life Highland but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

There had been circulated Report No ECAS/27/14 dated 6 August 2014 by the Director of Care and Learning which highlighted a number of issues about school lets and asked Members to consider and agree the development of future operating models that aimed to provide as effective and efficient a school lets service as possible in line with the resources currently available.  It was further recommended that in order to provide a transparent, open and fair system that met governance and audit requirements, all existing free lets be phased out over three years and a  Member/Officer working group be established to consider and make recommendations to Committee about any future arrangements with partner organisations providing essential services on behalf of the Council where these involved the provision of “in kind” support in the form of free or reduced charges for the use of school premises.

It was explained that an officers’ group, including Head Teacher representatives, had been considering a wide range of issues in relation to schools lets, as a result of which a standard administration/management operating model, including the consistent application of the agreed 2009 charging policy, would be in place from August 2014.  The report went on to provide detailed information on a number of issues including affordability, both for users and the Council; free lets; lack of resources and expertise; and potential future operating models.

During discussion, concern was expressed at the proposal to phase out free school lets as this would create a disincentive for children to participate in sport and other activities.  The proposal also overlooked the significant role played by community groups.  The drive for equality across Highland had resulted in fees being increased significantly in some cases and the trusted key holder policy did not appear to have been applied equally across Highland.  It was suggested that the proposal to phase out free lets over a three year period be removed from the recommendations to the Committee and that this issue be remitted for consideration to the proposed Member/Officer working group as the full impacts of this required closer assessment.  It was also hoped that regular reports could be made to Committee on the recommendations of the Working Group and that its membership could be as open as possible.

The Committee AGREED that:-

i.  on a case-by-case basis and following appropriate assessment, negotiation and consultation, community
    access to school hubs (defined as secondary schools and geographically proximate primary schools and
    school campus developments) be managed by High Life Highland;
ii. in schools where High Life Highland was not involved, opportunities to consolidate letting activity in specific
    schools or on specific days be actively explored and, where possible, implemented following consultation
    with regular user groups and Ward Members; and
iii. a Member/Officer working group be established to consider and make recommendations to Committee on
    (a) the full impact of phasing out existing free lets over a three year period from April 2015, and (b) as
    required, about future arrangements with partner organisations providing essential services on behalf of
    the Council where these involved the provision of “in kind” support in the form of free or reduced charges for
    the use of school premises.

12. Children’s Services
       Seirbheisean Cloinne

i. Performance Report
   Aithisg Coileanaidh

There had been circulated Report No ECAS/28/14 dated 18 August 2014 by the Director of Care and Learning which provided an update on the performance framework for Children’s Services.

The report explained that the performance framework had been agreed by the Council and NHS Highland as part of the lead agency arrangements and the performance report was presented to both organisations.  Commentary was provided on a number of measures where performance was not broadly on target or was otherwise of note.

During discussion on Looked After Children it was disappointing to see the recent decline in health assessments and kinship care and an increase in out of authority placements.  It was confirmed that the emphasis was still in place to prevent the need for Looked After Children to be in out of authority placements and effort would continue on this and consideration of all suitable premises had been discussed at Ward Business meetings.

The Committee:-

i. NOTED the performance information, and
ii. AGREED that a report be presented to the November meeting on arrangements in place to prevent Looked
   after Children being in out of authority placements including suitable and rented accommodation.

ii. Assurance Report – Lead Agency Delivery of Children’s Services
    Aithisg Barantais - Seirbheisean Cloinne gan Lìbhrigeadh le Buidheann Stiùiridh

There had been circulated Report No ECAS/29/14 dated 18 August 2014 by the Director of Care and Learning, the purpose of which was to provide assurance to the NHS Highland Child Health Commissioner in relation to services commissioned and delivered through Highland Council.  The report would be presented to the appropriate strategic committee of NHS Highland.

It was explained that the lead agency delivered a range of children’s services on behalf of NHS Highland.  There was an annual review of the service descriptors and revisions were agreed between the Child Health Commissioner and the Council’s Head of Health.  To date, minimal revisions had been made.  The report went on to provide detailed information on Looked After Children Health Services, Allied Health Professionals, 4 Insulin Pump Therapy for People with Type 1 Diabetes, Health Visiting Posts and the School Based Flu Vaccine Programme as well as the performance framework for commissioned services, the monetary value of the commission and preventative spend allocation.

The report also included an Exception Report on support for breastfeeding, the purpose of which was to report on current breastfeeding rates and the return rate of the 6-8 week surveillance forms within the Highland Council area, both of which were shared performance measures within the For Highland’s Children Framework.

During discussion in which a range of issues was raised, Members sought further information on the impact of the 66 weeks waiting time for children to be seen by an occupational therapist, the numbers of children affected and what measures were in place to address this.   Further information was also sought on the monetary value of the Commission. 

The Committee:-

i.  NOTED the issues raised in the report;
ii.  NOTED the actions in place to improve breastfeeding rates and data collection; and
iii. AGREED that a comprehensive report on the waiting time for children to be seen by Allied Health
    Professionals be presented to the November meeting of the Committee and include consideration of options
    such as staff overtime to address this matter.

13. Educational Attainment Update
      Fios Às Ùr mu Choileanadh Foghlaim

There had been circulated Report No ECAS/30/14 dated 18 August 2014 by the Director of Care and Learning which provided an initial analysis of SQA results in Highland schools in 2014.

It was explained that the statistics appended to the report were based on the number of candidates enrolled in September of S4 who went on to achieve passes in S4, and later in S5 and S6.  Overall, the strong performance of recent years had been maintained, apart from the usual fluctuations that could appear in successive years.  Behind the statistics there were many outstanding individual and group performances.  A more detailed analysis would follow later in the year when results were finalised and the detailed school data was published.  It was highlighted that, while annual statistics were useful, trends over a five year period were more informative.

Having congratulated the young people of Highland on their successes and commended staff for managing the transition to the new National qualifications, the Committee NOTED the initial analysis of this year’s SQA results.

14. Recognising Achievement
      A’ Comharrachadh Coileanadh

There had been circulated Report No ECAS/31/14 dated 18 August 2014 by the Director of Care and Learning which provided information on the development of wider achievement in schools.

The report explained that work had been taken forward nationally on recognising achievement as an integral part of Curriculum for Excellence.  Young people in Scotland were involved in a wide range of activities and, as a result, were developing important skills for learning, life and work.  The Scottish Government was looking at ways in which greater recognition could be given to achievements beyond qualifications.  Highland schools were starting from a position of strength, having recognised, for a number of years, the importance of wider achievement by pupils.  It was proposed to implement a development strategy and detailed information was provided on the key elements, namely, Coordination; Consolidation; Accreditation; Recording and Reporting; Skills Development; and Future Developments.

Having recognised the positive impact achievement could have on all aspects of young people’s lives, the Committee NOTED the proposed development strategy in relation to wider achievement in schools.

15. Introduction of Universal Free School Meals for Primary 1-3 Pupils
       Biadh-sgoile An-asgaidh ann am P1-3

There had been circulated Report No ECAS/32/14 dated 18 August 2014 by the Director of Care and Learning which provided an update on progress to date in relation to the universal introduction of free school meals for Primary 1-3 pupils from January 2015.

It was explained that communications had been ongoing with CoSLA and the Scottish Government regarding the estimated revenue costs and capital requirements and an electronic survey had been carried out in all primary schools.  The results of the survey had enabled the impact to be estimated more accurately in terms of finance, staffing requirements, accommodation and learning and teaching.  Work would now progress on site by site options and feasibility, in discussion with Head Teachers and other relevant stakeholders.  The report went on to provide detailed information on the survey results, funding and the next steps as well as a timetable of key tasks.  An update would be provided to the Committee on 12 November 2014, by which time the outcome of the site by site options and implementation arrangements would be known.

During discussion, Members referred to the significant revenue and capital funding required to implement the policy and suggested that, where necessary, other options be considered including the use of Care Home kitchens to prepare meals.  Highland had a very large school estate and the importance of pursuing financial support was emphasised.  In addition, details of the 30 schools identified as requiring some level of capital investment were sought.

Thereafter, the Committee

i. NOTED the progress in relation to the implementation of free school meals for all Primary 1-3 pupils from
   January 2015; and
ii. AGREED that details of the 30 primary schools requiring some level of capital investment as a consequence
    of the increased uptake be circulated to Members of the Committee.

16. Primary Mental Health Worker Service
      Seirbheisean Neach-obrach Slàinte Inntinn Bun-sgoile

There had been circulated Report No ECAS/33/14 dated 18 August 2014 by the Director of Care and Learning which described the Primary Mental Health Worker (PMHW) Service in Highland.

The report explained that, since April 2012, the Primary Mental Health Worker (PMHW) Service had been managed within the Council as part of the Additional Support Needs structure of the Care and Learning Service.  It was part of the wider Child and Adolescent Mental Health Service (CAMHS) within the NHS and provided both direct intervention for individuals and advice and support, including training, for other professionals working in children’s services.  The PMHW Service was required to meet the expected targets of other CAMH services in providing intervention for all new referrals within 26 weeks.  This target would reduce to 18 weeks in December 2014.  Evaluation of the Service had shown that it provided a good balance of service provision, engaging in a range of effective early interventions and supporting individuals well within the target times set.

In addition to the report, Mr D Morton and Ms W Armstrong, Primary Mental Health Workers undertook a presentation during which it was explained that there were 11 PMHWs based in communities throughout Highland.  As well as providing a local service, they linked local networks with the Phoenix Centre, who provided support in more complex situations.  The role of a PMHW was divided equally between direct work with children and families and training/consultation and examples were provided of each.  In particular, it was highlighted that training and consultation helped to develop understanding, skills and capacity in local services, enabled young people and families to work within existing supports, helped to identify appropriate referrals and could be arranged quickly.

Diagrams were presented to demonstrate the consultation and containment process as well as the mental health continuum and the various factors that affected mental health such as environment, experience, developmental stage, health, genes and relationships.  Examples were also provided of the reasons young people might be referred such as mood, anxiety, relationship difficulties, behavioural issues, bereavement, loss and eating disorders.  In relation to caseloads, since April 2012, 551 children and young people had received a direct intervention, 96% of which had waited less than 26 weeks, which was the NHS HEAT target.  92% were seen within 18 weeks, 59% within 6 weeks and 21% within 14 days.  Importantly, in the meantime, consultation was still available, 888 consultations having taken place between January and May 2014.  In conclusion, information was provided on the PMHW team and their skills, knowledge, expertise and qualifications.

During discussion, Members welcomed the presentation on what was a complex subject and sought further information on a number of issues including the availability of consultation for parents, eating disorders, peer support and identifying and supporting young carers.

Whilst welcoming the improvements that had been made in terms of meeting targets, concern was expressed that waiting times were still too long in some cases.  In addition, a greater understanding was required of how children and their families moved between the four tiers of professional services set out in the report and it was suggested that examples of individual experiences would be helpful.  The report indicated that PMHWs provided services to children from birth to 16, or 18 if still at school, and information was requested on how young people between the age of 16 and 18 who were not at school were supported.

In response, the Chair suggested that a report on the issues raised, including the steps that needed to be taken to reduce waiting times further, be presented to a future meeting of the Committee.  In relation to young people between the age of 16 and 18, this formed part of the ongoing wider review of transitions between child and adult services.  However, it was important to understand the transition arrangements and the different arrangements where children were still in school and this would be included in the proposed report.

Thereafter, having thanked Mr Morton and Ms Armstrong for their presentation and emphasised the importance of improving outcomes for children and young people, the Committee:-

i.  NOTED the work being undertaken by the Primary Mental Health Worker Service and the range of services
    provided;
ii.  NOTED the number of children and young people to whom a service was delivered and the timeframes in
    which interventions were provided, which were generally very short;
iii. NOTED the ongoing work to reduce these timeframes further and the range of supports provided to others
    to build their capacity to provide interventions at an earlier stage; and
iv. AGREED that a report on the issues raised during discussion be presented to a future meeting of the
    Committee.

17. Self Directed Support
      Taic Fèin-stiùirichte

There had been circulated Report No ECAS/34/14 dated 15 August 2014 by the Director of Care and Learning which set out the critical issues that needed to be considered by the Council as implementation of Self Directed Support (SDS) progressed in children’s social care services in partnership with NHS Highland.  The For Highland’s Children 4 Improvement Plan had been appended to the report.

It was explained that the Council, in partnership with NHS Highland, was now well in to the implementation phase of actions to embed SDS in service delivery.  In addition to the Implementation Group, which had been operating for two years, there was a Children’s Services Screening Panel which would agree levels of allocation or resource for all children with disabilities and their families where there was eligibility for social care funding resource, including those where the needs and costs were exceptional.  This would provide an opportunity to benchmark and achieve equity throughout Highland.  The report went on to provide detailed information on a number of issues including the Resource Allocation System; future management arrangements; the reconfiguring of budgets; enhancing choice and flexibility; workforce and culture change; and the national monitoring and evaluation strategy.

During discussion, Members referred to the guidance being provided to District Managers on their responsibilities in respect of the management of District SDS budgets and it was suggested it would be helpful if information on these budgets was reported to District Partnerships.  In addition, concern was expressed that money used for SDS was not to the detriment of mainstream services.

Thereafter, the Committee:-

i.  NOTED the issues raised in the report;
ii. AGREED to seek further reports as these various activities are taken forward; and
iii. AGREED that information on the management of District Self Directed Support budgets be reported to
    District Partnerships.

18. Update on Improving School Self-evaluation
      Fèin-mheasadh ann an Sgoiltean – Aithisg Adhartais

There had been circulated Report No ECAS/35/14 dated 18 August 2014 by the Director of Care and Learning which picked up the priority to improve school self-evaluation and identified progress with the next steps from the report in March 2013.

The report explained that, in November 2012, the Committee had been informed of the need to improve practice in self-evaluation in schools through more focused analysis of data and systematic gathering of stakeholders views to ensure consistently high-quality learning experiences for all young people.  A subsequent report in March 2013 had identified further steps to be taken.  The current context was summarised and detailed information was provided on work to date and future developments including the production of guidance on direct observation of learning and teaching; revisions to the Standards and Quality Report and School Improvement Plan; area training seminars; and leadership development programmes.  The Quality Improvement Team would continue to work alongside Education Scotland and stakeholders to provide support to schools for self-evaluation.

The Committee NOTED the recent actions taken to improve school self-evaluation and the continued developments.

19. Science Academy – Educational Benefits
      Acadamaidh Saidheans – Buannachdan Foghlaim

Declaration of Interest: Dr D Alston declared a non-financial interest in this item as an Independent Member of the Court of the University of the Highlands and Islands.  However, given the debate by Council’s Resources Committee on funding for the proposed Science Academy and that a decision was yet to be made, he elected to leave the room.

There had been circulated separately Report No ECAS/36/14 dated 18 August 2014 by the Director of Care and Learning which set out the potential educational benefits of a Highland Science Academy.

It was explained that, in January 2012, the Scottish Government’s Science and Engineering Education Advisory Group had produced a report outlining a number of recommendations to strengthen Scotland’s STEM (Science, Technology, Engineering and Maths) culture and base.  In October 2012, the Government had produced a response outlining four key areas for action, details of which were provided.  It was clear that action needed to be taken to ensure that Highland could attract and retain the STEM industry sector.  The potential educational benefits of a Highland Science Academy were set out in detail in section 2 of the report.  A Science Academy would become a focal point, both coordinating and delivery activities to the young people of Highland.  It would also lay the foundations to build strong partnerships between schools, colleges and employers, ultimately enhancing the long term future prosperity of Highland.

During discussion, it was stated that, given the significant amount of public money being invested, the Science Academy, including links with UHI, should form part of the Community Plan for Highland and report to the Community Planning Partnership.  It was essential to understand how it was affecting outcomes for Highland citizens.

Thereafter, the Committee:-

i. NOTED the potential educational benefits of a Highland Science Academy; and
ii. AGREED that the inclusion of the Science Academy in the Community Plan be explored with the Community
   Planning Partnership.

20. School Equality and Diversity Policy/Toolkit
      Poileasaidh/Inneal Co-ionnanachd agus Iomadachd Sgoile

There had been circulated Report No ECAS/37/14 dated 18 August 2014 by the Director of Care and Learning which explained that all Highland schools would have an active and revised Equal Opportunities Policy in place, based on a new Promoting Equality and Diversity Policy/Toolkit, and have delivered equality, diversity and children’s rights training by 2017.

The report summarised the background to the introduction of a standard Equality and Diversity Policy/Toolkit and provided an update on progress to date.  In particular, it was explained that the Policy/Toolkit could be found on the Council’s website under Education and Learning, Education Policies, Child Wellbeing and Safety.  An hour long awareness-raising session on equality, diversity and children’s rights had been delivered to Head Teachers in May 2014 and work was ongoing to support cascade training and enable Head Teachers to record when they had introduced the revised Policy and delivered training in the School Profile Portal.  Associated with the introduction of the Policy/Toolkit was the development of a GLOW Equality, Diversity and Children’s Rights site and a review of the current bullying policy which would be launched in November 2014 to coincide with National Bullying Week.  A report on the revised Education Anti-Bullying Policy and Guidance would be presented to the Committee on 12 November 2014.

In discussion, it was suggested that it might also be appropriate for the Community Safety, Public Engagement and Equalities Committee to consider the revised Policy, a matter which the Directors undertook to raise with the Head of Policy and Reform.   

The Committee:-

i. NOTED the progress of the development and implementation of the standard Equality and Diversity
   Policy/Toolkit and associated training;
ii. AGREED that a report on the revised Education Anti-Bullying Policy and Guidance be submitted to the
   Committee on 17 November 2014; and
iii. AGREED that the Directors of Education, Culture and Sport and Care and Learning discuss, with the Head of
    Policy and Reform, the possibility of the School Equality and Diversity Policy/Toolkit being considered by the
    Community Safety, Public Engagement and Equalities Committee.

21. 1+2 Languages Strategy
      Ro-innleachd 1+2 Chànan

There had been circulated Report No ECAS/38/14 dated 18 August 2014 by the Director of Care and Learning which provided an update on the progress made to date with the 1+2 Languages Strategy and an overview of the implementation strategy for Highland.

It was explained that the 1+2 Languages Strategy Group had met regularly and members of the group had been actively networking with other authorities and attended the two day inter-authority briefing with SCILT, Scotland’s National Centre for Languages. Baseline surveys had been undertaken for primary and secondary schools to identify the gaps and training needs across the authority.  Close engagement had taken place with the Gaelic Language in Primary Schools Forum, who had undertaken a survey of current Gaelic skills and training needs, and the Strategy Group had taken into account the document “The role of Gaelic education 3-18 in Language Learning in Scotland: A 1+2 Approach”.  Primary Head Teachers had received an initial briefing on the initiative and the development was now on the Authority’s three year improvement plan.  The report went to provide detailed information on the priorities for 2014/15 and 2015/16.  In particular, it was highlighted that the full time development officer would be in post from August 2014.  This post would focus on developing training and resource materials and it was proposed to advertise for a more strategic development officer to take the initiative forward.

The Committee NOTED the progress in relation to the 1+2 Languages Strategy.

22. 600 Hours Early Learning and Childcare
      600 Uairean Tràth-ionnsachadh agus Cùram-chloinne

There had been circulated Report No ECAS/39/14 dated 12 August 2014 by the Director of Care and Learning which formed part of the regular reporting on progress with the implementation plan for the expansion of Early Learning and Childcare.

It was explained that the requirement arising from the Children and Young People (Scotland) Act 2014 for local authorities to increase provision to 600 hours of Early Learning and Childcare to all eligible 3 and 4 year olds, and to 2 year olds who were looked after, subject to a kinship care order or with a parent appointed guardian was now in place.  There had been a further amendment, which would come in to force on 31 October 2014, to extend provision to 2 year olds from households in receipt of certain out of work benefits.    In addition, provision would be extended from August 2015 to include those 2 year olds eligible through free school meal entitlement.  The report went on to provide detailed information on provision in Highland from August 2014; implementation of the new local authority staffing structure; the expansion of wraparound care; provision for eligible two year olds; the next steps; and resource implications.

In relation to provision for 2 year olds and the proposed establishment of family centres, the Chief Executive of Care and Learning Alliance (CALA) drew attention to the new National Practice Guidance on Early Learning and Childcare, “Building the Ambition”, which was available online.  The Guidance indicated that, whilst all social groups benefited from high quality early learning provision, children from the poorest families gained most from universal provision and it was suggested that this be taken into account.  The possible introduction of modern apprenticeships in childcare was welcomed and it was explained that CALA would be broadening its membership to include local childminders, thereby providing opportunities for them to access training delivered in terms of the Service Level Agreement with the Council.  Finally, it was highlighted that discussions had taken place with the Calman Trust and the Council regarding route maps in to childcare for school leavers and women returners and disappointment was expressed that Workforce Development Programme was not included in the Partner Providers section of the Implementation Plan.

The Chairman confirmed that the Implementation Plan would be amended accordingly.  In addition, it was suggested that the issues raised be incorporated in the next progress report to Committee and that the “Building the Ambition” document be circulated to Members for information.

Thereafter, having thanked staff and third sector colleagues for their efforts in implementing the expansion of early learning and childcare, the Committee:-

i.  NOTED the progress to date with the Implementation Plan for the delivery of 600 hours of Early Learning
    and Childcare;
ii. AGREED to the proposal to pay an initial incentive payment to childminders who agreed to provide 600
    hours of childcare for any two year olds from families on Out of Work Benefits who were eligible in 2014/15;
iii. AGREED, in relation to the Implementation Plan, that Workforce Development Programme also be included
    in the Partner Providers section;
iv. AGREED that the issues raised by the Chief Executive of the Care and Learning Alliance be incorporated in
     the next progress report to the Committee; and
v. AGREED that an electronic link to the National Practice Guidance on Early Learning and Childcare, “Building
    the Ambition”, be circulated to Members of the Committee.