Agendas, reports and minutes

 

 

A meeting of the Highland and Western Isles Valuation Joint Board will be held in Committee Room 1, Council Headquarters, Glenurquhart Road, Inverness, on Thursday, 11 September 2014, at 10.30 a.m.

Your attendance at the meeting is invited and I append a note of the business to be transacted.

Yours faithfully

M Morris
Clerk to the Board

Business

1.  Apologies 
Leisgeulan

2.   Declarations of Interest 
Foillseachaidhean Com-pàirt  

Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting.  Any Member making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest.  Advice may be sought from Officers prior to the meeting taking place

3.   Minutes of Meeting of 1 May 2014
Geàrr-chunntas Coinneamh 1 Cèitean 2014

There are circulated, for confirmation, Minutes of Meeting of 1 May 2014. 

4.   Unaudited Accounts 2013/14
Cunntasan Neo-sgrùdaichte 2013/14

There is circulated as Booklet A the Unaudited Statement of Accounts for the financial year 2013/14. 

The Treasurer will respond to any matters arising from the Accounts.

The Board is invited to agree that, once an unqualified report from the Auditor is received, the Audited Accounts then be incorporated into the Annual Report.

5.   Statement on Internal Control 2013/14
Aithris air In-Ùghdarras 2013/14

There is circulated Report No VAL15/14 dated 15 August 2014 by the Head of Internal Audit and Risk Management, The Highland Council, on the statement on internal control for 2013/14.  The report contains an assessment of the adequacy, reliability and effectiveness of the Board’s system of internal financial control and provides information for the annual Statement of Accounts.

The Board is invited to raise any relevant points and otherwise note the report.

6.  Internal Audit Report – Matters Arising from the Statement of Internal Control 2013/14
Aithisg In-sgrùdaidh – Gnothaichean Ag Èirigh bho Aithris In-Ùghdarrais 2013/14

There is circulated Report No VAL16/14 dated 15 August 2014 by the Head of Internal Audit and Risk Management, The Highland Council, advising Members of audit work undertaken since the last Valuation Joint Board meeting held 1 May 2014 and providing details of an audit report on Matters Arising from the Statement of Internal Control 2013/14 issued during that period.

The Board is invited to consider the report and discuss any other matters of interest with the Head of Internal Audit and Risk Management.

7.   Report to Those Charged With Governance on the 2013/14 Audit
Aithisg Dhaibhsan air a bheil Uallach airson Riaghladh air Sgrùdadh 2013/14

There is circulated Report No VAL17/14 dated September 2014 comprising Report by the Senior Audit Manager, Audit Scotland, to those charged with governance on the 2013/14 Audit.

The Board is invited to note the report.

8.   Monitoring of Retirements
Cumail sùil air Cluaineis

As Members will be aware, the Highland Council is an administering authority of the Local Government Pension Scheme and is therefore responsible for the costs involved with the pension fund, in which a number of employers participate, including the Highland and Western Isles Valuation Joint Board.

In accordance with Accounts Commission for Scotland guidance, information is provided to the Board on an annual basis relating to the number and types of retirements of Valuation Joint Board staff members of the Scheme.

The Board is invited to note that there was one retirement by a Highland and Western Isles Valuation Joint Board staff member of the Local Government Pension Scheme during the period 1 April 2013 to 31 March 2014.  As this did not constitute an early retirement containing a cost to the employer, it had no financial implications for the Board.

9.   Revenue Budget Monitoring Statement 2014/15
Aithris Sgrùdaidh a' Bhuidseit Teachd-a-Steach airson 2014/15

There is circulated Report No VAL18/14 dated 3 September 2014 comprising a statement and commentary by the Assessor and Electoral Registration Officer on Revenue Expenditure and Income for the period to 31 July 2014, and the projected year-end position.

The Board is asked to note the contents of the report.

10.  Departmental Report
Aithisg Roinneil

There is circulated Report No VAL19/14 dated 1 September 2014 by the Assessor and Electoral Registration Officer advising on the current position of the main activities of the Department.

The Board is asked to note the contents of the report.

11.  Departmental Policy Review
Ath-sgrùdaidh Poileasaidh Roinneil

At its meeting held on 21 November 2013, the Board noted a verbal update by the Assessor and Electoral Registration Officer setting out a proposed work programme of future Board business, during which he advised that a number of departmental policies, in particular personnel policies, would be brought to the Board over the following year for review.

There is now circulated for approval Report No VAL20/14 dated 2 September 2014 comprising reviewed Code of Conduct for Employees.