Agendas, reports and minutes

A meeting of the Highland and Western Isles Valuation Joint Board will be held in Committee Room 1, Council Offices, Sandwick Road, Stornoway, on Thursday, 21 May 2015, at 10.30 a.m.

Your attendance at the meeting is invited and I append a note of the business to be transacted.

Yours faithfully

M Morris
Clerk to the Board

Business

1.Apologies
  Leisgeulan

2.Declarations of Interest
   Foillseachaidhean Com-pàirt

Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting.  Any Member making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest.  Advice may be sought from Officers prior to the meeting taking place

3.Minutes of Meeting of 28 January 2015
   Geàrr-chunntas Coinneamh 28 Faoilleach 2015

There are circulated, for confirmation, Minutes of Meeting of 28 January 2015. 

4.Revenue Budget Monitoring Statement 2014/15
   Aithris Sgrùdaidh Buidseit Teachd-a-Steach 2014/15

There is circulated Report No VAL/9/15 dated 12 May, 2015 by the Assessor and Electoral Registration Officer setting out the revenue monitoring position for the period to 31 March 2015 and the projected year end position.

The figures shown for spend to date do not reflect all of the final transactions required to close down the accounts and this should not be regarded as the final position for 2014/15.

The Board is asked to note the contents of the report.

5.Departmental Report
   Aithisg Roinneil

There is circulated Report No VAL/10/15 dated 11 May, 2015 by the Assessor and Electoral Registration Officer which outlines the main business of the office of the Assessor and Electoral Registration Officer since the last meeting of the Board.

The Board is asked to note the recent activities of the department as set out in this report.

6.Departmental Policy Reviews
   Ath-sgrùdaidhean Poileasaidh Roinneil

At its meeting held on 21 November 2013, the Board noted a verbal update by the Assessor and Electoral Registration Officer setting out a proposed work programme of future Board business, during which he advised that a number of departmental policies, in particular personnel policies, would be brought to the Board for review.

i Policy and Guidance for Preventing Violence at Work
  Poileasaidh agus Stiùireadh airson Casg a Chur air Fòirneart aig an Obair

There is circulated for approval Report No VAL/11/15 dated 21 May, 2015 by the Assessor and Electoral Registration Officer which refers to the Policy    and Guidance for Preventing Violence at Work.

ii Policy on the use of Display Screen Equipment
   Poileasaidh mu chleachdadh Acfhainn Sgrion Taisbeanaidh

There is circulated for approval Report No VAL/12/15 dated 21 May, 2015 by the Assessor and Electoral Registration Officer which refers to the    following aims and objectives outlined in the Board’s general statement of    Health Safety and Wellbeing policy.

•The provision and maintenance of plant and systems of work that are so far as is reasonably practicable, safe and without risks to health; and

•The provision of such information, instruction, training and supervision as is necessary to ensure so far as is reasonably practicable, the health and safety at work of employees.

iii Long Service Award
    Duais airson Seirbheis Fhada

There is circulated for approval Report No VAL/13/15 dated 21 May, 2015 by the Assessor and Electoral Registration Officer which details the Joint    Board’s policy on long service awards which applies to all full and part-time   staff.

iv  Stress Management Policy
     Poileasaidh Rianachd Cudrom Inntinn

There is circulated for approval Report No. VAL/14/15 dated 21 May,2015 by the Assessor and Electoral Registration Officer which refers to the   Stress Management Policy.

7.Equalities Mainstreaming and Equalities Outcomes Progress Report   
   Aithisg Adhartais Àbhaisteachadh Co-ionannachd agus Builean Co-ionannachd

There is circulated Report No. VAL/15/15 by the Assessor and Electoral Registration Officer relating to a progress report on Equalities Mainstreaming and Equalities Outcomes.

The Board are asked to consider the content of the report.

8.Exclusion of the Public
   Às-dùnadh a’ Phobaill

The Board is asked to resolve that, under Section 50A(4) of the Local Government (Scotland) Act 1973, the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 6 and 10 of Part 1 of Schedule 7A of the Act.

9.Risk Profile Review
   Ath-sgrùdadh air Geàrr-thuairisgeul Cunnairt

At its meeting held on 1 May 2014, the Board agreed to consider the Risk Profile on an annual basis, or in the event of any update/addition to the Profile.

There is circulated to Members only Report No VAL/16/15 dated 12 May, 2015 by the Assessor and Electoral Registration Officer comprising updated risk profile that forms part of the governance arrangements.

The Board is asked to note the report.