Agendas, reports and minutes

A meeting of the Highland and Western Isles Valuation Joint Board will be held in Committee Room 2, Council Headquarters, Glenurquhart Road, Inverness, on Thursday, 26 November 2015, at 10.30 a.m.

Your attendance at the meeting is invited and I append a note of the business to be transacted.

Yours faithfully

M Morris
Clerk to the Board

Business

1. Apologies
Leisgeulan

2. Declarations of Interest
Foillseachaidhean Com-pàirt

Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting.  Any Member making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest.  Advice may be sought from Officers prior to the meeting taking place.

3. Minutes of Meeting of 17 September 2015         
Geàrr-chunntas Coinneamh 17 Sultain 2015

There are circulated, for confirmation, Minutes of Meeting of 17 September 2015. 

4. Internal Audit Report – Assessor’s Payroll      
Aithisg In-sgrùdaidh

There is circulated Report No VAL/26/15 dated 26 October 2015 by the Head of Audit and Risk Management, The Highland Council, providing details of an audit of the Assessor’s Payroll which has been completed since the Board’s last meeting.

The Board is invited to consider the report and the audit opinion provided, and to raise any relevant points with the Head of Audit and Risk Management.

5. Revenue Budget Monitoring Statement 2015/16
Aithris Sgrùdaidh Buidseit Teachd-a-Steach 2015/16

There is circulated Report No VAL/27/15 dated 17 November 2015 by the Assessor and Electoral Registration Officer setting out the revenue monitoring position for the period to 30 September 2015 and the projected year end position.

The Board is invited to note the contents of the report.

6. Departmental Report      
Aithisg Roinneil

There is circulated Report No VAL/28/15 dated 16 November 2015 by the Assessor and Electoral Registration Officer which outlines the main business of the office of the Assessor and Electoral Registration Officer since the last meeting of the Board.

The Board is invited to note the recent activities of the Department as set out in the report.

7. Business Continuity Plan                                                                            
Plana Leantainneachd Gnothachais

There is circulated Report No VAL/29/15 by the Assessor and Electoral Registration Officer comprising the Business Continuity Plan for the Board.

The Board is invited to note the Plan.

8. Financial Regulations                                                                                   
Riaghailtean Ionmhasail

There is circulated Report No. VAL/30/15 comprising the Financial Regulations for the Board.

The Board is invited to approve the Financial Regulations as circulated.

9. Records Management Policy                                                                       
Poileasaidh Rianachd Chlàran

There is circulated Report No. VAL/31/15 comprising a Records Management Policy for the Board.

The Board is invited to approve the Records Management Policy as circulated.

10. Dates of Meetings 2016
Cinn-latha Choinneamhan 2016

The Board is invited to agree the following meeting dates for 2016:-

Thursday, 28 January 2016
Thursday, 19 May 2016
Thursday, 15 September 2016
Wednesday, 30 November 2016

Meetings will be held at Council Headquarters, Inverness, at 10.30 a.m. unless otherwise advised. 

11. Exclusion of the Public
Às-dùnadh a’ Phobaill

The Board is asked to resolve that, under Section 50A(4) of the Local Government (Scotland) Act 1973, the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 6 and 9 of Part 1 of Schedule 7A of the Act, the relevant paragraph(s) being shown.

12. Trainee Valuer Appointment - Stornoway      
Cur an Dreuchd Neach-luachaidh ga Thrèanadh – Steòrnabhagh

There is circulated Report No VAL/32/15 dated 16 November 2015 by the Assessor and Electoral Registration Officer which outlines a proposal to fill an upcoming vacancy in the Board’s Stornoway Office.

The Board is invited to approve the proposal as set out in the report.