Agendas, reports and minutes

A meeting of the Highland and Western Isles Valuation Joint Board will be held in the Convener’s Hospitality Room, Council Headquarters, Glenurquhart Road, Inverness, on Wednesday, 3 February 2016 at 2.00 p.m.

Your attendance at the meeting is invited and I append a note of the business to be transacted.

Yours faithfully

M Morris
Clerk to the Board

Business

1. Apologies
    Leisgeulan

2. Declarations of Interest
    Foillseachaidhean Com-pàirt

Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting.  Any Member making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest.  Advice may be sought from Officers prior to the meeting taking place.

3. Minutes of Meeting of 26 November 2015
    Geàrr-chunntas Coinneamh 26 Samhain 2015

There are circulated, for confirmation, Minutes of Meeting of 26 November 2015. 

4. Revenue Budget Monitoring Statement 2015/16
    Aithris Sgrùdaidh Buidseit Teachd-a-Steach 2015/16

There is circulated Report No VAL/1/16 by the Assessor and Electoral Registration Officer setting out the revenue monitoring position for the period to 31 December 2015 and the projected year end position.

The Board is invited to note the contents of the report.

5. Revenue Budget 2016/17
    Buidseat Teachd-a-Steach 2016/17

There will follow Report No VAL/2/16 by the Assessor and Electoral Registration Officer setting out the proposed revenue budget for 2016/17.

The Board is asked to agree the revenue budget for 2016/17 as detailed in the report.

6. Annual Audit Plan 2015/16
    Plana Sgrùdaidh Bliadhnail 2015/16

There is circulated Report No VAL/3/16 by Audit Scotland setting out the 2015/16 Annual Audit Plan for the Highland and Western Isles Valuation Joint Board.  The report sets out the planned work to be carried out in connection with the 2015/16 audit.

The Board is asked to note the contents of the report.

7. Departmental Report
    Aithisg Roinneil

There is circulated Report No VAL/4/16 by the Assessor and Electoral Registration Officer which outlines the main business of the office of the Assessor and Electoral Registration Officer since the last meeting of the Board.

The Board is invited to note the recent activities of the Department as set out in the report.

8. Review of Electoral Management Software and Systems
    Ath-sgrùdadh de Bhathar-bog agus Shiostaman Taghaidh

There is circulated Report No. VAL/5/16 by the Assessor and Electoral Registration Officer which considers the performance issues relating to the Boards Electoral Management System and considers options for review.

The Board is invited to note the content of the report and sanction the investigative work outlined.

9. Financial Regulations
    Riaghailtean Ionmhasail

There is circulated Report No. VAL/6/16 by the Assessor and Electoral Registration Officer which refers to the Financial Regulations.

The Board is asked to approve the report.

10. Change in Date of Meeting

In order to comply with the requirement contained in the Local Government Accounts (Scotland) Regulations 2014 to present the unaudited accounts to the Board by 31 August, it is proposed that the Board meeting scheduled for 19 May 2016 should be rescheduled for a date to be determined in June, 2016.

11. Corporate Governance – Standing Orders and Scheme of Delegation
      Riaghladh Corporra – Gnàth-riaghailtean agus Sgeama Tiomnaidh

Standing Order 5 of the Board’s Standing Orders relating to the Conduct of Meetings provides that the Board will review its Standing Orders at the end of each year.  These were accordingly reviewed at the end of 2015, together with the Board’s Scheme of Delegation.

There is circulated Report No VAL/7/16 by the Clerk setting out a proposed revision to the Board’s Standing Orders relating to the Conduct of Meetings.

The Board is asked to approve, with immediate effect, the amendment to its Standing Orders set out at paragraph 2.3 of the report.