Agendas, reports and minutes

A meeting of the Highland and Western Isles Valuation Joint Board will be held in Committee Room 1, Council Offices, Sandwick Road, Stornoway, on Friday, 10 June, 2016 at 10.30 a.m.

Your attendance at the meeting is invited and I append a note of the business to be transacted.

Yours faithfully

M Morris
Clerk to the Board

Business

1. Apologies
    Leisgeulan

2. Declarations of Interest
    Foillseachaidhean Com-pàirt

Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting.  Any Member making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest.  Advice may be sought from Officers prior to the meeting taking place.

3. Minutes of Meeting of 3 February 2016
    Geàrr-chunntas Coinneamh 3 An Gearran 2016

There are circulated, for confirmation, Minutes of Meeting of 3 February 2016.

4. Membership
    Ballrachd

Members are asked to note the following change in Highland Council appointments to the Board:

• Mr A Mackinnon has been appointed as a Substantive Member, replacing Mr D Bremner
• Mrs L MacDonald has been appointed as a Substitute Member, replacing Mr D Fallows.

5.Unaudited Accounts 2015/16
   Cunntasan Neo-sgrùdaichte 2015/16

There is circulated as Booklet A, (Report No.VAL/8/16), the Unaudited Statement of Accounts for the financial year 2015/16.

The Treasurer will respond to any matters arising from the Accounts.

The Board is invited to agree that, once an unqualified report from the Auditor is received, the Audited Accounts then be incorporated into the Annual Report.

6. Statement on Internal Control 2015/16  
    Aithris air In-Ughdarras 2015/16

There is circulated Report No. VAL/9/16 by the Audit and Risk Manager, The Highland Council on the Statement on Internal Control for 2015/16.  The report includes an assessment of the adequacy, reliability and effectiveness of the Board’s system of internal control and provides information for its Annual Governance Statement contained within the 2015/16 Statement of Accounts.

The Board is invited to note the content of the report and to raise any relevant points.

7. Internal Audit Plan 2016/17      
    Plana In-Sgrudaidh 2016/17

There is circulated Report No VAL/10/16 by the Audit and Risk Management, The Highland Council, containing details of the audits contained in the 2016/17 Internal Audit Plan.

The Board is invited to approve the 2016/17 Plan.

8. Departmental Report 
    Aithisg Roinneil

There is circulated Report No VAL/11/16 by the Assessor and Electoral Registration Officer which outlines the main business of the office of the Assessor and Electoral Registration Officer since the last meeting of the Board.

The Board is invited to note the recent activities of the Department as set out in the report.

9. Departmental Policy Reviews
    Ath-sgrùdaidhean Poileasaidh Roinneil

The following departmental policies are submitted to the Board for review.

i. Equal Opportunities Policy

There is circulated Report No. VAL/12/16 by the Assessor and Electoral Registration Officer comprising a new Equal Opportunities Policy for the Board.

The Board is invited to approve the Equal Opportunities Policy as circulated.

ii Code of Corporate Governance 2016/17

There is circulated Report No. VAL/13/16 by the Assessor and Electoral Registration Officer which updates the Code of Corporate Governance.

The Board is invited to approve the updated Code of Corporate Governance.

iii Contract Standing Orders     

There is circulated Report No. VAL/14/16 by the Assessor and Electoral Registration Officer which updates Contract Standing Orders.

The Board is invited to approve the updated Contract Standing Orders.

iv Data Protection Policy       

There is circulated Report No. VAL/15/16 by the Assessor and Electoral Registration Officer comprising a new Data Protection Policy.

The Board is invited to approve the Data Protection Policy.

10. Exclusion of the Public
     Às-dùnadh a’ Phobaill

The Board is asked to resolve that, under Section 50A(4) of the Local Government (Scotland) Act 1973, the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 6 and 10 of Part 1 of Schedule 7A of the Act, the relevant paragraph(s) being shown.

11. Risk Profile Review 
     Ath-sgrùdadh air Geàrr-thuairisgeul Cunnairt

The Board have agreed to consider the Risk Profile on an annual basis, or in the event of any update/addition to the Profile.

There is circulated to Members only Report No VAL/16/16 by the Assessor and Electoral Registration Officer comprising updated risk profile that forms part of the governance arrangements.

The Board is invited to note the content of the report.