Agendas, reports and minutes

A meeting of the Highland and Western Isles Valuation Joint Board will be held in Committee Room 1, Council Offices, Sandwick Road, Stornoway on Tuesday, 27 June, 2017 at 10.30 a.m. 

Your attendance at the meeting is invited and I append a note of the business to be transacted.

Yours faithfully

M Morris
Clerk to the Board

Business

The Clerk will take the Chair at the start of meeting until the Board elects its Convener, as provided at item 3 below.

1. Apologies
    Leisgeulan

2. Declarations of Interest
    Foillseachaidhean Com-pàirt

Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting.  Any Member making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest.  Advice may be sought from Officers prior to the meeting taking place.

3. Appointment of Convener and Depute Convener
    Cur an Dreuchd Neach-gairm agus Iar Neach-gairm

i. Convener

In terms of Paragraph 3(1) of Schedule 2 to the Valuation Joint Boards (Scotland) Order 1995, the Board is required to appoint a Convener.  (The Convener & Depute Convener, shall not, at any time, be Members of the same constituent authority).

(i)    It is recommended that remuneration for this post should be £21,160, in accordance with the Local Governance (Scotland) Act 2004 (Remuneration) Regulations 2007. 
(ii)    Nominations will be sought at the meeting for the position of Convener. 
(iii)    Once appointed, the Convener will take the chair.

ii. Depute Convener

In terms of Paragraph 3(1) of Schedule 2 to the Valuation Joint Boards (Scotland) Order 1995, the Board is required to appoint a Depute Convener.

(i)    It is recommended that remuneration for this post should be £20,102 in accordance with the Local Governance (Scotland) Act 2004 (Remuneration) Regulations 2007. 
(ii)    Nominations will be sought at the meeting for the position of Depute Convener.

4. Minutes of Meeting of 2 February 2017              
    Geàrr-chunntas Coinneamh 2 Gearran 2017

There are circulated, for approval, Minutes of Meeting of 2 February, 2017.  

5. Matters Arising from the Minutes
    Gnothaichean ag Èirigh bhon Gheàrr-chunntas

6. Recess Powers
    Cumhachdan Fosaidh

Recess powers did not require to be used.

7. Unaudited Accounts 2016/17    
    Cunntasan Neo-sgrùdaichte 2016/17

There is circulated as Booklet A, (Report No.VAL/5/17), the Unaudited Statement of Accounts for the financial year 2016/17.

The Treasurer will respond to any matters arising from the Accounts.

The Board is invited to agree that, once an unqualified report from the Auditor is received, the Audited Accounts then be incorporated into the Annual Report.

8. Internal Audit Annual Report 2016/17        
    Aithisg Bhliadhnail In-Sgrùdaidh 2016/17

There is circulated Report No. VAL/6/17 by the Corporate Audit Manager, The Highland Council, which includes an assessment of the Board’s framework of governance, risk management and control, and the associated opinion which provides information for the Board’s Annual Governance Statement.

The Board is invited to note the content of the report, the audit opinion provided and to raise any relevant points with the Corporate Audit Manager.

9. Annual Audit Plan 2017/18     
    Plana In-Sgrùdaidh 2017/18

There is circulated Report No VAL/7/17 by the Corporate Audit Manager, The Highland Council, containing details of the audits contained in the 2017/18 Internal Audit Plan.

The Board is invited to approve the 2017/18 Plan.

10. Departmental Report          
     Aithisg Roinneil

There is circulated Report No VAL/8/17 by the Assessor and Electoral Registration Officer which outlines the main business of the office of the Assessor and Electoral Registration Officer since the last meeting of the Board.

The Board is invited to comment and otherwise note the recent activities of the Department as set out in the report.

11. Travel and Subsistence Policy     
      Fios às Ùr mu Phoileasaidh Siubhail is Bith-beò

There is circulated Report No. VAL/9/17 by the Assessor and Electoral Registration Officer comprising a revised Travel and Subsistence Policy.

The Board are invited to approve the revised Travel and Subsistence Policy.

12. Equalities Mainstreaming and Equalities Outcomes Report 2017
      Aithisg Thoraidhean Àbhaisteachadh Co-ionannachd agus Co-ionnanachd  2017    

There is circulated Report No. VAL/10/17 by the Assessor and Electoral Registration Officer.

The Board are asked to approve the Equalities Mainstreaming and Equalities Outcomes Report 2017.

13. Equalities Mainstreaming Report 2017-2021     
      Aithisg Àbhaisteachadh Co-ionannachd 2017-2021

There is circulated Report No. VAL/11/17 by the Assessor and Electoral Registration Officer.

The Board are asked to approve the Equalities Mainstreaming Report 2017-2021.

14. Risk Profile Review     
      Ath-sgrùdadh air Geàrr-thuairisgeul Cunnairt

The Board have agreed to consider the Risk Profile on an annual basis, or in the event of any update/addition to the Profile.

There is circulated to Members only Report No VAL/12/17 by the Assessor and Electoral Registration Officer comprising updated risk profile that forms part of the governance arrangements. 

The Board is invited to comment and otherwise note the content of the report.