Agendas, reports and minutes

Friday 22 September 2017 10.00 am – 1.00 pm
Committee Room 3, Council Headquarters, Glenurquhart Road, Inverness

1. Apologies for Absence

2. Chief Officers’ Group – Note of Meeting

There is circulated for approval Note of Meeting of the Chief Officers’ Group held on 2 February 2017.

3. Community Planning Board – Minutes and Action Sheet

The draft Minutes and the Action Sheet of the Community Planning Board held on 28 June 2017 are circulated for comment.

4. City Region Deal

John Robertson, Programme Manager - City Region Deal, Highland Council, will give a presentation on the projects and the model supporting the City Region Deal.

Partners are asked to consider what they can bring to the City Region Deal to ensure that the whole area capitalises on this development.

5. Supporting more community action and community-run services: following up the actions agreed by the CPP Board

There is circulated Report No COG/05/17 by Carron McDiarmid, Head of Policy and Reform, Highland Council, on behalf of the Community Action Subgroup.

The Group is asked to:

i. note that a check-in event with the original group engaged with, plus others in the HTSI network, was held in August 2017 and those participating found common ground and developed thinking on the Gateway idea further as set out in paragraph 5.2 of the report;
ii. note that scoping sessions are organised in October 2017 between the Council and HTSI to take forward digital solutions.  These are a web based Gateway as a way of finding out what information is available and how to get it and an App matching volunteers to volunteering opportunities (initially for Caithness and Inverness).  Prototypes are intended to be developed for the COG and Board early next year and they will be informed by referring to event participants and other community bodies identified;
iii. consider the points for discussion and experience to share as set out in:

a. paragraph 6.2 on a single phone number and co-ordinating staff teams;
b. paragraph 6.5 on supporting advocacy and mentoring for groups interested in taking on the running of services; 
c. paragraph 6.6 on any other or new action around a partnership approach to community engagement and development; and
d. paragraph 8.1 on the scope for joining up communication on the work of the CPP;

iv. note that the quality improvement process in use by NHS Highland is not seen as suitable for understanding the extent of duplication/overlap across all support providers but the HTSI is offered facilitation to apply the methodology if interested; and
v. note that the discussion at the COG will inform the report to the CPP Board on 4 October 2017.

6. Highland Outcome Improvement Plan

There is circulated Report No COG/06/17 by the HOIP Subgroup.

The Group is asked to agree the proposed amendments and action plan for final presentation to the Community Planning Board on the 4 October 2017.

7. School Leaver Destinations and the Participation Measure

Anthony Standing, Head of Operations, North Region, Skills Development Scotland, will provide an update on School Leaver Destinations and the Participation Measure.

8. Community Justice Plan

Bill Alexander, Director of Care and Learning, Highland Council, will provide an update on the Community Justice Plan and, as agreed at the CPP Board on 15 March 2017, partners are asked to consider what decision-making responsibilities might be passed to the Community Justice Partnership.

9. Developing Community Partnerships – Update

There is circulated Report No COG/07/17 by Alison Clark, Acting Head of Policy, Highland Council, on behalf of the Community Partnerships Subgroup.

The Group is asked to:

i.Accountability: Consider and discuss the two options to address accountability and agree on a recommendation for the Board.
ii.Resolving Conflict: Consider and discuss the process proposed for resolving conflict and agree a mechanism for resolving conflict going forward.
iii.Inequality Impact Assessment: Review the tool and agree that Community Partnerships use it to help assess the impact of their plans.  Note that the Equality and Diversity Group will provide support to Partnerships in using the tool.
iv.New Locality Areas: Consider the request from the East Ross Community Partnership
v.Resources: Note and discuss and issue of capacity as raised by the Chairs of the Community Partnerships.
vi.Community Partnerships Development Day: Consider and comment on the draft programme for the Community Partnerships Development Day.

10. National Developments across Child Protection and Adult Support and Protection – Impact on Chief Officer Group Structure

There is circulated Report No COG/08/17 by Detective Chief Inspector Vincent McLaughlin, Police Scotland.

The Group is asked to:

i. consider and review current Chief Officer Group structures within the Community Planning Partnership model as they relate to leadership, governance and accountability of public protection thematic groups, specifically, child protection, adult protection, domestic abuse (VaW) and management of offenders (MAPPA); and
ii. consider development of a Public Protection-specific Chief Officer Group for Highland within the Community Planning Partnership model to enable visible lines of accountability to thematic public protection leads and robust scrutiny of arrangements to drive sustainable improvements in the protection of Highland communities.

11. Scottish Fire and Rescue Service (SFRS) Transformation

John MacDonald, Area Manager and Local Senior Officer, SFRS, will give a presentation on SFRS transformation.

12. Breakthrough Achievements

There is circulated an update on the “Reach Out” campaign to reduce social isolation and loneliness.

Updates will also be provided on the proposals to offer employment to Highland’s care leavers; and fill retained firefighter vacancies through a partnership approach to recruitment.

The Group is asked to consider a new breakthrough achievement for 2018.

13. Future Agenda Items

Community Planning Board – items proposed for 4 October 2017

• Developing Community Partnerships – Update (Community Partnerships Subgroup)
• Supporting more community action and community-run services (Carron McDiarmid on behalf of Community Action Subgroup)
• Highland Outcome Improvement Plan (HOIP Subgroup)
• The impact of the Fort William smelter development on the locality and the issues to be addressed at CPP level – report by new CPP Subgroup as agreed at the Board on 15 March 2017 (Robert Muir/Stuart Black)
• Community Justice Plan (Bill Alexander)
• National Developments across Child Protection and Adult Support and Protection – Impact on Chief Officer Group Structure (George Macdonald)
• Presentation: Scottish Fire and Rescue Service Transformation (John MacDonald)
• Breakthrough Achievements (Bill Alexander/John MacDonald/Cathy Steer)
• Delivering Partnership Outcomes – Annual Performance Reports 2016/17 (Responsible Officers)

Chief Officers’ Group – items proposed for 7 November 2017

• Apprenticeship Levy (Seonag Campbell)

14. Date of Next Meeting

The next meeting is scheduled to take place at 2.00 pm on Tuesday 7 November 2017 in Committee Room 1, Council Headquarters, Glenurquhart Road, Inverness.