Agendas, reports and minutes

A meeting of the Highland and Western Isles Valuation Joint Board will be held in the Committee Room 1, Council Offices, Sandwick Road, Stornoway on Thursday, 21 June, 2018, at 10.30 a.m. 

Your attendance at the meeting is invited and I append a note of the business to be transacted.

Yours faithfully

Stewart Fraser/ Clerk to the Board

Business

1. Apologies/ Leisgeulan

2. Declarations of Interest/ Foillseachaidhean Com-pàirt

Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting.  Any Member making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest.  Advice may be sought from Officers prior to the meeting taking place.

3. Minutes of Meeting of 18 January, 2018/  Geàrr-chunntas Coinneamh 18 Am Faoilleach 2018

There are circulated, for approval, Minutes of Meeting of 18 January, 2018.  

4. Matters Arising from the Minutes/  Gnothaichean Ag Èirigh on Gheàrr-chunntas

5. Membership/ Ballrachd

• Mr A MacKinnon has been appointed as a Substantive Member, replacing Mr K Gowans

• Ms M Smith has been appointed as a Substantive Member, replacing the late Mr W MacLachlan

• Mr D Macpherson has been appointed as a Substitute Member replacing Mr A MacKinnon

6. Internal Audit Annual Report 2017/18/ Aithisg Bhliadhnail In-Sgrùdaidh 2017/18

There is circulated Report No VAL/8/18 by the Corporate Audit Manager, The Highland Council.

The Board is invited to note the content of the report, the audit opinion provided and to raise any relevant points with the Corporate Audit Manager.

7. Unaudited Accounts 2017/18/  Cunntasan Neo-sgrùdaichte 2017/18

There is circulated as Booklet A, (Report No.VAL/9/18), the Unaudited Statement of Accounts for the financial year 2017/18.

The Treasurer will respond to any matters arising from the Accounts.

The Board is invited to agree that, once an unqualified report from the Auditor is received, the Audited Accounts then be incorporated into the Annual Report.

8. Departmental Report/  Aithisg Roinneil

There is circulated Report No VAL/10/18 by the Assessor and Electoral Registration Officer.

The Board is invited to comment and otherwise note the recent activities of the Department as set out in the report.

9. Maternity, Adoption and Parental Leave Policy

There is circulated Report No. VAL/11/18 by the Assessor and Electoral Registration Officer.

The Board is invited to approve the Maternity, Adoption and Parental Leave Policy. 

10. Data Protection Policy

There is circulated Report No. VAL/12/18 by the Assessor and Electoral Registration Officer.

The Board is invited to approve the updated Data Protection Policy.

11. Special Category Personal Data Policy

There is circulated Report No. VAL/13/18 by the Assessor and Electoral Registration Officer. 

The Board is invited to approve the Special Category Personal Data Policy. 

12. Personal Data Breach Policy

There is circulated Report No. VAL/14/18 by the Assessor and Electoral Registration Officer. 

The Board is invited to approve the Personal Data  Breach Policy.

13. Exclusion of the Public/  Às-dùnadh a’ Phobaill

The Board is asked to resolve that, under Section 50A(4) of the Local Government (Scotland) Act 1973, the public be excluded from the meeting during discussion of the following items on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1 and 14 of Part 1 of Schedule 7A of the Act.

14. Risk Profile Review/  Ath-sgrùdadh air Geàrr-thuairisgeul Cunnairt

The Board have agreed to consider the Risk Profile on an annual basis, or in the event of any update/addition to the Profile.

There is circulated to Members only Report No VAL/15/18 by the Assessor and Electoral Registration Officer.

The Board is invited to comment and otherwise note the content of the report. 

15. Partial Departmental Restructuring

There is circulated to Members only Report No. VAL/16/18 by the Assessor and Electoral Registration Officer. 

The Board is invited to approve the changes to the staffing structure as set out in this report.