Agendas, reports and minutes

Highland and Western Isles Valuation Joint Board

Date: Thursday, 13 September 2018

Agenda: Read the Agenda

A meeting of the Highland and Western Isles Valuation Joint Board will be held in the Committee Room 1, Council Headquarters, Glenurquhart Road, Inverness, on Thursday, 13 September, 2018, at 10.30 a.m. 
 
Your attendance at the meeting is invited and I append a note of the business to be transacted.
 
Yours faithfully
 
Stewart Fraser
Clerk to the Board
 
Business
 
 
1. Apologies
    Leisgeulan
 
2. Declarations of Interest
    Foillseachaidhean Com-pàirt
 
Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting.  Any Member making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest.  Advice may be sought from Officers prior to the meeting taking place.
 
3. Minutes of Meeting of 21 June, 2018           
    Geàrr-chunntas Coinneamh 21 An t-Og Mhios 2018
 
There are circulated, for approval, Minutes of Meeting of 21 June, 2018.  
 
4. Matters Arising from the Minutes
    Gnothaichean Ag Èirigh on Gheàrr-chunntas
 
5. Membership 
    Ballrachd
 
• Mr D Mackay and Mr A Graham have been appointed as a Substantive Members, replacing Mrs M Paterson and Ms M Smith.
• Mr A Sinclair and Mrs C Caddick have been appointed as a Substitute Members, replacing Mr D Mackay and Mrs L MacDonald.
 
6. Revenue Budget Monitoring Statement 2018/19       
    Aithris Sgrùdaidh Buidseit Teachd-a-Steach 2018/19
 
There is circulated Report No VAL/17/18 by the Assessor and Electoral Registration Officer.
 
The Board is invited to comment and otherwise note the contents of the report. 
 
7. Code of Conduct for Employees
 
There is circulated Report No. VAL/18/18 by the Assessor and Electoral Registration Officer.
 
The Board is invited to approve the updated Code of Conduct for Employees.
 
8. Customer Contact – Unacceptable Actions Policy
 
There is circulated Report No. VAL/19/18 by the Assessor and Electoral Registration Officer.
 
The Board is invited to approve the Customer Contact Unacceptable Actions Policy.
 
9. Special Leave Policy
 
There is circulated Report No. VAL/20/18 by the Assessor and Electoral Registration Officer.
 
The Board is invited to approve the updated Special Leave Policy.
 
10. External Annual Audit
     Sgrùdadh Bliadhnail on Taobh A-muigh
 
10a Report to Those Charged with Governance on the 2017/18 Audit      
      Aithisg Dhaibhsan air a bheil Uallach airson Riaghladh air Sgrùdadh 2017/18
 
There is circulated Report No VAL/21/18 by the External Auditor, Grant Thornton.
 
The Board is invited to comment and otherwise note the report.
 
10b Letter of Representation 2017/18
       Litir Riochdachaidh 2017/18
 
There is circulated Report No. VAL/22/18 a copy of the annual audit letter of representation 2017/18.
 
The Board is asked to agree that the letter of representation be signed by the Treasurer on behalf of the Board.
 
10c Audited Accounts 2017/18
      Cunntasan Sgrùdaichte 2017/18
 
There is circulated Report No. VAL/23/18 which comprises the Audited Statement of Accounts for the financial year 2017/18.
 
The Treasurer will respond to any matters arising from the Accounts.
 
The Board is invited to approve the Audited Accounts for signature.
 
11. Departmental Report
      Aithisg Roinneil
 
There is circulated Report No VAL/24/18 by the Assessor and Electoral Registration Officer.
 
The Board is invited to comment and otherwise note the recent activities of the Department as set out in the report.
 
12. Draft Annual Report 2017/18 
      Dreachd Aithisg Bhliadhnail 2017/18
 
There will follow Report No VAL/25/18 by the Assessor and Electoral Registration Officer.