Agendas, reports and minutes

Minutes of Meeting of the Environment, Development and Infrastructure Committee held in the Council Chamber, Council Headquarters, Glenurquhart Road, Inverness on Thursday, 7 November 2019 at 10.30am.
    
Present:

Mr R Balfour, Mr B Boyd, Mr R Bremner (substitute) , Miss J Campbell, Mrs H Carmichael, Dr I Cockburn , Mr C Fraser, Mr J Gordon (am only), Mr A Henderson, Mr B Lobban (substitute), Mr D Louden, Mr W MacKay (by video conference), Ms A MacLean, Mr D MacLeod, Mrs B McAllister (substitute), Mr H Morrison, Mr D Rixson, Mrs T Robertson , Mr A Sinclair.

Non-Members also present:

Mr G Adam, Mrs J Barclay, Mr J Bruce (am only), Mrs I Campbell (am only), Mrs M Davidson (pm only), Mr R Gale (am only), Mr K Gowans, Mr J McGillivray (by video conference) (am only), Mr S Mackie (pm only), Mr R MacWilliam (am only), Mr P Saggers, Mr B Thompson (by video conference).

In attendance:

Mr S Black, Executive Chief Officer Transformation and Economy
Ms C McDiarmid, Executive Chief Officer Customer and Communities
Mr M MacLeod, Executive Chief Officer Environment and Infrastructure
Ms C Campbell, Head of Performance and Resources, Community Services
Mr D Goldie, Head of Housing and Building Maintenance, Community Services
Mr C Howell, Head of Infrastructure, Development and Infrastructure Service
Mr F MacDonald, Head of Property Services, Development and Infrastructure Service
Mr A Maguire, Head of Development and Regeneration, Development and Infrastructure Service
Ms T Urry, Head of roads and Transport, Community Services
Ms N Wallace, Acting Head of Planning and Environment, Development and Infrastructure Service
Mr R Gerring, Transport Planning Manager, Development and Infrastructure Service
Mr D Mudie, Area Planning Manager (South), Development and Infrastructure Service
Mr A McCann, Economy and Regeneration Manager, Development and Infrastructure Service
Mr J McHardy, Housing Development Manager, Development & Infrastructure Service 
Mr M Mitchell, Finance Manager, Corporate Resources Service
Mr P Mascarenhas, Community and Democratic Engagement Manager, Chief Executive’s Service
Mr R Pope, Policy and Programmes Manager, Community Services
Mr J Robertson, Programme Manager – City Region Deal, Chief Executive’s Office
Mr A Yates, Environmental Health Manager, Community Services
Mr J Kelman, Principal Project Manager, Development & Infrastructure Service
Mr K Forbes, Property Manager (Estates), Development & Infrastructure Service
Mr S Graham, Project Manager, Chief Executive’s Office
Mr K Masson, Climate Change Officer, Chief Executive’s Office
Mr C Simpson, Principal Tourism and Film Officer, Development & Infrastructure Service 
Mr T Stott, Principal Planner, Development & Infrastructure Service 
Mr D Summers, Principal Transport Officer, Community Services
Mr A Fraser, Engineer, Development & Infrastructure Service
Miss J Maclennan, Principal Administrator, Chief Executive’s Office
Miss M Murray, Committee Administrator, Chief Executive’s Office

Also in attendance:

Mr C Taylor, Regional Leadership Director, VisitScotland
Mr S MacKellar, LDN Architects
Mr B Beattie, Creative Services

An asterisk in the margin denotes a recommendation to the Council.  All decisions with no marking in the margin are delegated to Committee.

Mr A Henderson in the Chair

Business

1.Apologies for Absence
Leisgeulan

Apologies for absence were intimated on behalf of Mr M Finlayson, Mr J Gray, Mrs L MacDonald, Mr D Macpherson, Mr I Ramon, Mr A Rhind, Mr K Rosie and Mr C Smith.

2.Declarations of Interest
Foillseachaidhean Com-pàirt

The Committee NOTED the following declarations of interest:-

Item 4 – Mr A Henderson (non-financial)
Item 6 – Mr D Rixson (non-financial)
Item 8 – Mr D Louden (non-financial)
Item 14 – Mr R Bremner and Mr D Rixson (both non-financial)
Item 23 – Mr W Mackay (non-financial)

Mr A Henderson declared a non-financial interest in any item that might raise discussion on HITRANS as he was a Member of HITRANS but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

3.Good News
Naidheachdan Matha

There had been tabled a list of good news and outstanding achievements, which was NOTED by the Committee.

4.VisitScotland – Tourism Presentation
VisitAlba – Taisbeanadh Turasachd

Declaration of Interest: Mr A Henderson declared a non-financial interest in this item as a Member of VisitScotland but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

Mr Chris Taylor, Regional Leadership Director, VisitScotland, gave a presentation on tourism in the Highlands.

During discussion, the following issues were raised:-

• Members commended the presentation and, given that tourism was one of Highland’s main industries, requested that it be circulated to all Members of the Council;
• reference was made to the closure of Tourist Information Centres in Lochinver, Durness, Bettyhill, Thurso and Dornoch at a time when the North Coast 500 (NC500) continued to get busier, and information was sought, and provided, on job losses and how VisitScotland engaged with visitors when there was no Information Centre.  It was added that VisitScotland was missing an opportunity in terms of the NC 500 and it was necessary to do better.  Whilst it was acknowledged that the needs of tourists had changed, not everybody had gone digital and Tourist Information Centres were a one stop shop that had a wealth of knowledge, saved people a lot of time searching the internet and where people knew they could get merchandise;
• the “only in Scotland” tagline was welcomed but “especially in Scotland” was also suggested, New Year and Burns Suppers being examples of things Scotland did especially well;
• different areas of the Highlands had different attractions, and it would be helpful to see some of the statistics in the presentation broken down by Council area; and
• Scotland’s biggest appeal was its people and it would be good to see that incorporated more in VisitScotland’s marketing.

Thereafter, the Regional Leadership Director, VisitScotland, having responded to the points raised, the Committee NOTED the presentation and AGREED that it be circulated to all Members.

5.Development and Infrastructure Service Revenue Budget 2019/2020
Buidseat Teachd-a-steach Seirbheis an Leasachaidh agus a’ Bhun-structair

There had been circulated Report No EDI/67/19 dated 22 October 2019 by the Executive Chief Officer - Transformation and Economy.

During discussion, concern was expressed regarding the ongoing use of staff vacancies as a savings measure.  This was not getting to the crux of the matter and a request was made that it be looked into, and that future reports include information on what was being done to address the situation and an impact analysis.

Information was sought, and provided, on the centralisation of non-domestic rates budgets and the associated net increase in the overall budget for Development and Infrastructure; the Director and Business Team year to date spend of £0.823m, which did not appear to correspond with the year end estimate and variance; and how the Technical Design and Projects year to date spend of £10.553m would be reduced to achieve a year end variance of £7.598m.

Thereafter, the Committee APPROVED the revenue monitoring position for the period 1 April 2019 to 30 June 2019 and the actions which had been put in place to manage the budget over the remainder of the financial year.

6.Capital Expenditure Monitoring Report
Aithisg Sgrùdaidh Caiteachais Chalpa

Declaration of Interest: Mr D Rixson declared a non-financial interest in this item as a Board Member of Lochaber Housing Association but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

There had been circulated Report No EDI/68/19 by the Executive Chief Officer - Transformation and Economy.

During discussion, some Members reiterated previous concerns in relation to the Loan Stock Instrument with Inverness Airport Business Park Ltd (IABP), commenting that there appeared to be little or no possibility of the Loan Stock being repaid to the Council, despite the significant investment taking place.  The situation could not be allowed to continue and that needed to be made plain to IABP.  The park had lain empty for 14 years and whilst it was encouraging that there might be some development in the near future, there had been confidence in that regard before.  There seemed to be no good reason why plans to repay the loan could not be accelerated and the sooner a repayment schedule was implemented the better.  It was added that the slow start was not due to financial circumstances, and that the area was not appropriate for a business park.  It was also suggested that the Council look into taking over IABP.

Other Members emphasised that the Loan Stock Instrument had been entered into as a long-term investment and it would take time to see a return.  Whilst it was acknowledged that the park had lain vacant for many years, attention was drawn to the current developments set out in the report, particularly the Co-op Regional Distribution Centre which had opened in September 2018, the new Inverness Airport Hotel which was scheduled to open in December 2019, and the Scottish Distribution and Training Centre for Enercon Services UK, work on which had commenced in May 2019.  More developments would follow and Members should be proud that the Council had invested in the area, which had opened up the airport to the A96 and enabled it to become an international airport.

Additionally, whilst welcoming the development taking place at the business park, Members commented that the buildings were over lit.  The light pollution was a distraction to drivers and a request was made for more discreet lighting.

Other issues raised were as follows:-

• it was highlighted that there was no capital expenditure in Ward 5, which was the largest ward in the Council area;
• in relation to Early Learning and Childcare, an assurance was sought that the Scottish Government Capital Allocation of £21.687m would be spent within the time limit and was not in any danger of being lost.  In addition, an update was sought on proposals for a joint venture with the Scottish Fire and Rescue Service (SFRS) at Dingwall Fire Station.  This had also been raised at the Ross and Cromarty Area Committee.  It was explained that the Estates Strategy Manager had been working with the SFRS to see what could be achieved in Dingwall and an update would be provided to Councillor A MacLean on his return to work; 
• with regard to the Dingwall flood events, thanks were expressed to the officers involved in the report that had been presented to the Ross and Cromarty Area Committee the previous day.  The recommendation to today’s Committee that £0.250m be allocated for improvement works at Knockbain Burn was welcomed.  This was a good use of the underspend in respect of the Smithton and Culloden Flood Alleviation Scheme and would make a significant difference to the people of Dingwall; and
• in relation to Appendix 6 of the report, Members welcomed project updates being provided to the Committee rather than just Ward Members or Area Committees.  It would be worthwhile to see what some of the schools looked like and it was queried whether there would be an opportunity for Members to visit.  Merkinch Primary School was quite close to Council Headquarters and it was suggested that a visit could be tied in with a Committee meeting.

Thereafter, the Committee:-

i.   APPROVED:-

(a) the capital expenditure monitoring position for the period 1 April to 30 September 2019; and
(b) the allocation of £0.250m for improvement works at Knockbain Burn, Dingwall;

ii.  NOTED the outcome of the assessment of Inverness Airport Business Park Ltd’s 2018/19 Annual Accounts and the implications for repayment of the Council’s outstanding Loan Stock; and
iii. AGREED that the report of light pollution at Inverness Airport Business Park be investigated.

7.Planning Performance Framework and Quarter 2 Performance Review
Frèam Coileanaidh Dealbhaidh agus Ath-sgrùdadh Coileanaidh Cairteal 1

There had been circulated Report No EDI/69/19 dated 25 October 2019 by the Executive Chief Officer - Transformation and Economy.

The Committee NOTED the performance updates for the Planning and Environment Service.

8.Regeneration and Economy     
 Ath-ùrachadh agus Eaconamaidh  

Declaration of Interest: Mr D Louden declared a non-financial interest in this item on the grounds that two applications came from his Ward and left the Chamber during the vote.

There had been circulated Report No EDI/70/19 dated 22 October 2019 by the Executive Chief Officer - Transformation and Economy.

Additional information was sought on the Digital Boost programme and the alpha prototype with the remaining discussion focusing on the Town Centre Fund, with Members raising the following issues:-

• concern was expressed at how the criteria had been settled upon.  At first, areas had been identified for possible funding and Members had encouraged communities to bring forward projects.  Subsequently, the criteria had been tightened up and projects which communities had believed would enhance footfall were rejected.  The applications at Ardersier, Inverness College UHI and North Kessock / Fortrose / Rosemarkie would all benefit peripheral communities;
• many small rural towns in Highland would never meet the 1k population criteria and Scottish Government therefore needed to take a different approach when assessing rural projects;
• the North Kessock car park was part of the town settlement area and was only separated from the centre in terms of its height.  The project would provide a pedestrian gateway to North Kessock, improve signage and enhance the proposal to establish camper van facilities at the car park by granting foot access to the settlement.  Referring to the Fortrose and Rosemarkie, this was commonly identified as one settlement and there was historical evidence that it was a joint burgh.  A different way of looking at these projects was required rather than simply on a paper plan basis.  These projects would enhance visitor experience not just in the Black Isle but in the wider Highlands and they had received considerable support from the communities involved and should therefore be approved.  Rejecting these proposals on technicalities, it was argued, would damage the reputation of the Highland Council locally;   
• advice was sought as to the risks associated to the Council if the Ardersier, Inverness College UHI and North Kessock / Fortrose / Rosemarkie projects were approved;
• some Members expressed concern at the process followed for the selection of projects in the City of Inverness and Area. An informal meeting had been called at short notice and, while a broad consensus was reached, some Members had been unable to attend due to prior meeting commitments.  There was therefore, it was contended, a lack of clarity.  Furthermore, for the projects that had been agreed, it was disputed if there was match funding in place and consequently it was proposed, to ensure clarity, agreement and governance, the prioritisation of funding for the Inverness projects should be deferred until the City of Inverness Area Committee had had an opportunity to formally and democratically debate them at it’s meeting on 21 November 2019, with their recommendations then being passed to the Town Centre Fund Working Group.  In response, the tight timescale involved was highlighted and, together with the summer Recess, there had not been a formal meeting of the City of Inverness Area at which worked up projects could have been considered, hence the need for the informal meeting instead.  Regardless, there was consensus, give the timescales involved, that projects in other Areas should not be delayed; and
• the Town Centre Fund had made a considerable difference to towns such as Wick and Thurso and Members’ expressed their appreciation to officers for their hard work and encouragement and to the Scottish Government for the funding.  In these towns it was vital to attract people back into the town centre and for them to remain there to redress the decline.  There were many empty buildings and a lot of unused floorspace and the regeneration was eagerly awaited by Members, businesses and the public.

Thereafter, as a MOTION, Dr I Cockburn, seconded by Mr A Henderson, moved the Inverness projects were deferred out of the approval process and be brought to the Inverness City of Inverness Area Committee to rank these projects and to bring these recommendations to the Town Centre Fund Working Group.
As an AMENDMENT, Mrs H Carmichael, seconded by Mrs B McAllister, moved that the Inverness projects proceed as agreed by the Town Centre Fund Working Group.

On a vote being taken, the MOTION received 15 votes and the AMENDMENT received 2 votes, with 1 abstention, and the MOTION was therefore CARRIED, the votes cast having been as follows:-

For the Motion:
Mr R Balfour, Mr B Boyd, Mr R Bremner, Dr I Cockburn, Mr B Lobban, Mr C Fraser, Mr J Gordon, Mr A Henderson, Mr W MacKay, Mrs A MacLean, Mr D MacLeod, Mr H Morrison, Mr D Rixson, Mrs T Robertson and Mr A Sinclair.  

For the Amendment:
Mrs H Carmichael and Mrs B McAllister.

Abstention: Miss J Campbell

Decision

The Committee:- 

i.   NOTED the key developments highlighted during quarter 2 and emerging activity;
ii.  AGREED the applications for Town Centre Funding for the projects at North Kessock/Fortrose/Rosemarkie; and
iii. AGREED the Inverness projects were deferred out of the approval process to be brought to the Inverness City of Inverness Area Committee to rank these projects and to bring these recommendations to the Town Centre Fund Working Group.

9.Inverness and Highland City Region Deal Update
Cunntas às Ùr mu Chùmhnant Baile-Roinne Inbhir Nis

There had been circulated Report No EDI/71/19 dated 28 October 2019 by the Executive Chief Officer - Transformation and Economy.

In addition to the report, the Executive Chief Officer – Transformation and Economy, Mr Stuart MacKellar of LDN Architects, and Mr Bryan Beattie of Creative Services gave a detailed presentation on the Inverness Castle Project, now called “Spirit of the Highlands in 100 stories”.

During discussion, excitement was expressed about the Inverness Castle project which would be an asset for the city and attract both residents and tourists.  In relation to the Bridge Street phase, information was sought, and provided, on the duration of existing leases.  In addition, it was queried whether consideration was being given to a roof garden.

In relation to the Science Skills Academy and, in particular, the Newton Rooms, the need for robust and comprehensive monitoring of the success of the project was emphasised.  If the aim was to engage young people with science, technology, engineering and mathematics (STEM), one issue was the uptake of STEM subjects at schools and universities.  Another was the current gender imbalance in engineering, computer studies and other disciplines.  It was essential to identify outcomes for pupils and be able to measure them, and Members with Newton Rooms in their areas were urged to satisfy themselves that the desired outcomes were being achieved.

The Committee otherwise NOTED progress with the City Region Deal during 2018/19; and the positive feedback on 18/19 annual review.

10.A9/A96 Inshes to Smithton Road Scheme (East Link)      
Sgeama A9/A96 nan Innseagan gu Baile a’ Ghobhainn (Ceangal Sear)

There had been circulated Report No EDI/72/19 dated 25 October 2019 by the Executive Chief Officer - Transformation and Economy.

The Committee:-

i.   NOTED progress and next steps for Transport Scotland’s East Link road scheme;
ii.  NOTED East Link’s proposed future maintenance arrangements, as detailed in paragraphs 6.3 and 6.4 of the report; and
iii. AGREED to support the scheme as currently proposed and to raise no objection to it.

11.Community Asset Transfer Requests
Gluasad So-mhaoin Choimhearsnachd

There had been circulated Report No EDI/73/19 dated 1 October 2019 by the Acting Head of Policy.

With regard to the sale of land to Kilmallie Community Centre (KCC) Ltd the recommendation to refuse was on the basis the proposal lacked little community benefit, would impact on current and future Council plans to develop how traffic and parking would be managed and the proposals to install facilities for paint recycling, electric vehicle charging and campervan waste disposal had not been well demonstrated.  However, at present, Highland Council paid no attention to the car park which lay adjacent to the Community Centre and it was now in a substandard condition.  It was not in a tourist hotspot, was used predominantly by those attending the Community Centre, and the possibility of the Council generating income from the car park at present was therefore negligible.  A 254 signatory petition and letter of support had been received from the Community Council for the car park’s resurfacing.  Furthermore, with the increase in electric vehicles the demand for charging points would increase and the need for campervan waste disposal on this route was already an issue.  Refusal was in variance with the Council’s policy of localism and the Community Centre should be given an opportunity to develop this asset.  Accordingly, it was proposed that determination of this application be deferred to allow officers and KCC to come forward with a better proposal.  

Thereafter, the Committee AGREED:-

i. the following community asset transfer requests – subject to the terms of transfers as detailed in the report;-

• lease of land at Jubilee Park Road, Dingwall to Dingwall Men’s Shed for 30 years at £300 p.a.; 
• sale of the Drumnadrochit Visitor Centre and connected toilets with rights to the 4 car parking spaces directly outside the building to Glenurquhart Rural Community Association for £85k; and

ii. to defer the decision regarding the sale of land to Kilmallie Community Centre Ltd.

12.BT Payphone Consultation
Co-chomhairle Fòn BT

There had been circulated Report No EDI/74/19 dated 25 October 2019 by the Acting Head of Policy.

The Committee AGREED the Council’s response to BT’s proposed removal of public payphones as set out at appendix 1 of the report.

13.Annual Report under Public Bodies Climate Change Duties 2018/19
Aithisg Bhliadhnail fo Dhleastanasan Atharrachadh Gnàth-shìde nam Buidhnean Poblach 2018/19

There had been circulated Report No. EDI/75/19 dated 7 October 2019 by the Executive Chief Officer - Transformation and Economy.

During discussion, the following issues were raised:-

• Members welcomed the report, which was educational and informative, and commended the Climate Change Officer and his team for their efforts.  It was emphasised that the Climate Change team was highly under-resourced and it was necessary, when planning the budget, to consider how that could be addressed;
• reference was made to a recent lecture by Joan MacNaughton, Chair of The Climate Group and the Advisory Board of the New Energy Coalition of Europe, who had spoken to the need to use electricity rather than oil and gas.  It was commented that many houses had oil or gas heating systems, and information was sought, and provided, on whether it was possible to specify the type of heating installed in new developments.  In addition, it was queried what type of heating would be installed when old heating systems in Council houses were renewed;
• in relation to Priority 3 and the need to develop a strategy and action plan focussing on how the Council could generate its own electricity, Highland had a lot of power that was going to waste as it could not be exported, and it was suggested that the possibility of using it to generate hydrogen to tackle transport issues be explored;
• it would be helpful to know more about how the Council planned to reduce its overall consumption of electricity or generate much more of its own renewable electricity, and it was queried whether there were any plans for a seminar in that regard.  The Climate Change Officer confirmed that the possibility of a Seminar could be discussed with the Climate Change Panel;
• it would be helpful to know more about why non-streetlighting electricity consumption continued to rise across the organisation so that Members could understand what needed to be done to reduce it;
• the diagram on P104 of the papers needed to be updated to reflect the new Council structure;
• Members commended the success of the Grey Fleet redesign project, which demonstrated what could be achieved if other organisations followed suit; and
• Members and staff should challenge electricity usage in Council buildings in the same way that they would at home.

Thereafter, the Committee AGREED:-

i.  that the 2018/19 report be submitted as part of the mandatory reporting process under the Public Bodies Climate Change Duties; and
ii. that the possibility of a Seminar on how the Council planned to reduce its overall consumption of electricity or generate much more of its own renewable electricity be explored with the Climate Change Panel.

14.Strategic Housing Investment Plan    
Plana Tasgaidh Taigheadais Ro-innleachdail             

Declaration of Interest: Mr R Bremner and Mr D Rixson declared non-financial interests in this item as Board Members of Albyn Housing Association and Lochaber Housing Association respectively but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that their interests did not preclude their involvement in the discussion.

There had been circulated Report No. EDI/76/19 by the Executive Chief Officer Transformation and Economy.

During discussion, Members raised the following issues:-

• given the importance of achieving as many tender approvals as possible this financial year to secure funding, renewed calls were made for the’ seminar agreed at the August 2019 Committee meeting where Members could meet and explore issues with representatives from the construction industry;
• confirmation was sought, and provided, that where housing revenue account (HRA) stock was identified as surplus to requirement, it returned to the HRA;
• there was an underspend of £9m on the HRA Capital Programme, the reasons for which had been detailed to Members.  Nevertheless, with 8,000 people on the waiting list for a Council property, it was difficult to comprehend how this money was not being spent;
• Dingwall was the priority in Mid Ross at present but it was sometimes difficult to progress development due to the infrastructure constraints.  However, 8 new homes for affordable rent had been built at Larch Bridge Way, the standard of which were praised;
• concern was expressed at housing developments which commenced but which remained unfinished, often having a negative effect on the appearance of a community, and information was sought, and provided, as to what action the Council could take to ensure these properties were completed;
• some developers who took time to complete projects were impacted by requests for contributions from the Council and it had to be born in mind that this had a detrimental impact on their profit margins;
• there might be potential for some land at the Cameron Barracks to be used for housing and this should be investigated further; 
• soldiers leaving the army often had difficulty finding housing; 
• concern had been expressed at the depopulation of some rural areas.  The level of investment in these areas was low and it was questioned if it was possible to build council houses in these areas in advance of need.  In response, it was explained that where future economic activity could be identified this could take place but it was important not to have properties lying empty;
• additional information was sought, and provided, in relation to the 4 units proposed for Dunbeath;
• Wick and Thurso had a particularly high number of voids but, having taken time to carefully assess the situation, a number of properties had been identified as surplus and were now in the process of being sold.  With the decommissioning of Dounreay and the falling population there were still houses for which there was no demand and which could also be sold and the money generated being used for the regeneration of the area and investing in providing housing suitable for younger people;
• the outstanding Lochyside School redevelopment had recently been completed and the officers involved were thanked for their hard work.  There was a tangible excitement locally with tenants looking forward to moving in;
• further information was sought as to the impact on climate change of developments and how this would be mitigated and offset; and
• it was essential that the Council were satisfied that, when improving the quality and condition of the housing stock, it was also able to evidence how it was reducing fuel poverty and this should be included in future Strategic Housing Investment Plans.

The Committee:-

i.  APPROVED the Strategic Housing Investment Plan, as submitted to the Scottish Government in draft form, included within Appendix 1 of the report; and
ii. NOTED the planned investment programme as included within Appendix 2 of the report.

15.Flood Scheme Updates and Future Options    
Cunntas às Ùr mu Sgeama Thuiltean agus Roghainnean san Àm ri Teachd

There had been circulated Report No EDI/77/19 dated 10 October 2019 by the Executive Chief Officer Infrastructure and Environment.

During discussion, Members raised the following issues:-

• in relation to the proposal to raise the height of the seawall at Golspie, it was suggested a holistic approach should be adopted.  A more effective and economically sustainable option would be to provide a breakwater and a lagoon area within that breakwater.  This had a number of benefits including an enhanced coastline, the protection of the village and the marine environment and encouraging visitors to stop and remain in Golspie, thus generating economic benefit.  In response, it was confirmed that this option had been taken into account but the seawall proposal had scored higher overall.  This would however not preclude the introduction of a breakwater in the future to complement defences; and
• an indication was sought, and provided, as to when the Mill Burn flood prevention measures might start.

The Committee:-

i.  NOTED the progress to date on the development of Flood Protection Schemes at Smithton & Culloden, Caol and Lochyside and Drumnadrochit, and the Flood Studies which have been identified within the Local Flood Risk Management Plans; and
ii. APPROVED the submission of the Preferred Options for Golspie, Thurso, Mill Burn and River Peffery Flood Protection Schemes to SEPA for national Flood Protection Scheme prioritisation. 

16.National Transport Strategy – Consultation Response    
Ro-innleachd Còmhdhail Nàiseanta

There had been circulated Report No EDI/78/19 dated 21 October 2019 by the Executive Chief Officer Infrastructure and Environment.

During discussion, Members raised the following issues:-

• the importance of the strategy and the need for Highland Council to reinforce its commitment to active travel was emphasised.  However, the Council could not support the view that no new roads should be built as improvements to the infrastructure were important to the area’s economy and connectivity with the rest of Scotland;
• whilst interconnectivity and an integrated concession scheme was important so too was integrated transport;
• accessible transport should also refer to villages where there was currently no public transport provision;
• the increasing cost of diesel was making freight transport by rail more favourable and any small development around this could make a considerable difference, especially with the transport of non-perishable goods and timber;
• Friends of the Far North Line had referred to Transport Scotland announcements regarding potential investment into the infrastructure of this important route;
• clarification was also sought, and provided, if the National Transport Strategy included a strategic trunk road review;
• with bus capacity able to replace a significant amount of cars, it was hoped that further investigation could take place as to what sort of viable bus provision might work in rural areas.  In this regard, Members were reminded that in March 2018 the Council had agreed to conduct feasibility work on the options for enhancing Highland bus services at the soonest opportunity by the Redesign Board once the details and outcomes of the Scottish Government’s Transport Bill were known.  This would include franchising and the creation of a publicly-owned bus operator, if and when such powers become available to local authorities;
• to have a better more inclusive Highland society it was important to have bus routes where communities wanted them in terms of access to employment, healthcare etc as opposed to the routes which were more commercially viable;
• Eastern Airways had reduced their timetable from Wick John O’Groats Airport over the winter and it was hoped the response could reflect the ongoing discussions that Caithness Chamber of Commerce was having with Transport Scotland and Scottish Minister about putting in place a Public Service Obligation between Wick and Edinburgh, giving reassurance to visitors and the business community of the area’s commitment to air connectivity;
• Caithness was primarily served by only two main routes, the south one being particularly important as it gave access to services such as Raigmore Hospital.  If the rate of depopulation was to be reduced, then it was essential to focus on what enabled people to feel they could remain where they were whilst still feeling connected;
• the considerable investment being made to the Berriedale Braes was welcomed.  The north hairpin bend had been realigned but, recently, most accidents had taken place on the south hairpin bend and, referring to the response that pinch points should be taken forward through focused investment, calls for a bridge at this location were made;
• a barrier to new and improved infrastructure was the expectation to achieve full design standard and it was felt that this was not always necessary and/or appropriate in a community;
• the Government placed considerable emphasis on achieving equality but it was questioned how this would be defined;
• the calls for trunk road investment, particularly round the A82 and A830, were welcomed;
• ideally the level of the railway platform at Fearn should be raised to assist travellers with mobility issues;
• the statement that the A890 Stromeferry Bypass was a lifeline route was welcomed; and
• improving the quality and availability of information to visitors to enable better transport choices did not necessarily involve significant investment.

The Committee:-

i.  NOTED the key proposals set out in the Draft National Transport Strategy 2; and
ii. HOMOLOGATED the submitted response, at Appendix 1 of the report, that has been developed by a cross service group of Officials and reviewed by the Chair, Vice Chairs and political group leaders.

17.Community Services Revenue Budget Monitoring Report    
Aithisg Sgrùdaidh Buidseat Teachd-a-steach nan Seirbheisean Coimhearsnachd

There had followed Report No EDI/79/19 dated 30 October 2019 by the Executive Chief Officer Customer and Communities.  In this regard, Members were reminded that Appendix 3 had been replaced, copies of which had been emailed and tabled.

During discussion, Members raised the following issues:-

• the Chairman referred to a recent visit to the Diriebught depot and emphasised the importance of providing decent work conditions;
• it was disappointing to see the impact of budget pressures on Community Services.  Despite the very limited resources, staff tried to maximise their output but the service was under-staffed and this consequently affected the ability of the service to generate income and meet demand.  The continued controls on recruitment and vacancies put pressure on staff especially when they were still expected to deliver services of a high standard.  Staff were to be commended for their efforts and it was disheartening the necessary resources were not provided.  This all impacted on the health of staff.  The under-investment in Community Services could not continue and a cross-party approach was needed;
• cross-party Area Committee workshops were suggested as every community would have different expectations and where local ideas could be put forward.  Also, where decisions were made at Strategic Committee, the impact on how they could be delivered at the local level might not have been taken into account;
• the lack of maintenance and inability to meet maintenance requests at an early stage meant that repair costs escalated significantly in the longer term;
• impossible income targets had been set and, in many cases, had not then received the appropriate support.  However, Councillor Louden offered to help identify areas which would help mitigate overspends; 
• Grounds Maintenance and Amenities were predicting a £527k underspend.  However, there were frequent complaints regarding overgrown weeds and bushes and lack of maintenance of green areas and this had a negative impact on the wellbeing of residents.  Once highlighted, staff were quick to resolve matters but a more proactive approach was called for with some remedial work taking place before the end of the current financial year.  Whist this would reduce the underspend, it was argued that there was a reputational risk to the Council if this was not done; and
• Management Rules needed to be tighter so that the public were clear about what the Council could and should do.

The Committee:-

i.   NOTED the projected pressures and risks in the budget;
ii.  NOTED the mitigation proposed as set out in section 7 of the report; and
iii. APPROVED the revenue budget monitoring report for 1 April 2019 to 30 September 2019.

18. Community Services Performance Report - 1 April to 30 September 2019      
Aithisg Coileanaidh nan Seirbheisean Coimhearsnachd – 1 Giblean gu 30 Sultain 2019

There had been circulated Report No EDI/80/19 dated 29 October 2019 by the Executive Chief Officer Customer and Communities.

During discussion, Members raised the following issues:-

• in response to comments made in Caithness from Community Councils regarding difficulties in obtaining responses to queries, an arrangement had been set up that Local Members met with officers responsible for the delivery of the service once each month and this had greatly improved communication and reduced complaints.  The officers involved were congratulated for their engagement and it was requested that Members’ appreciation be recorded; and
• the number of pothole instructions continued to increase.  

The Committee NOTED the information provided on Community Services performance from 1 April to 30 September 2019.

19.Northern Roads Collaboration Joint Committee – Annual Report
Co-Chomataidh Co-obrachadh nan Rathaidean a Tuath – Aithisg Bhliadhnail

There had been circulated Report No EDI/81/19 dated 28 October 2019 by the Executive Chief Officer Customer and Communities.

During discussion, Members raised the following issues:-

• in addition to the work undertaken with other Councils, a lot of other good joint working was being undertaken with a range of bodies; and
• it had been hoped that a joint approach could have been developed to deal with nuisance vehicles, given that this was an issue not confined solely to one Council area.  However, this was not something the Joint Committee was going to pursue at present but Highland Council, together with another Council, was going to proceed to see what collaborative approach might be adopted.

The Committee NOTED:-

i.   the Annual report from the Northern Roads Collaboration Joint Committee as attached at Appendix 1 of the report; 
ii.  the continued role of Highland Council in providing the Finance Officer for the Joint Committee; and
iii. that it is intended that Environment Development and Infrastructure Committee will continue to receive an annual report on performance activities annual achievements of the Joint Committee.

20.Residual Waste Project Update
Ro-innleachd Sgudail

There had been circulated Joint Report No EDI/82/19 dated 25 October 2019 by the Executive Chief Officers Infrastructure and Environment and Customer and Communities.

During discussion, Members raised the following issues:-

• the results of the soft market research on the potential uses of the recyclates and/or the Refuse Derived Fuel (RDF) the facility might produce were requested.  It was important to know if there was a market for RDF and the costs associated with producing it;
• concern was expressed at the increasing capital costs of the various schemes.  The project had taken time to evolve but it was pleasing to note that it had not lost any momentum as a result of the Scottish Government’s announcement to extend the landfill ban transition period to 2025;
• only a limited number of companies would be able to build these plants and, as Councils approached the deadline, demand for their services would out way supply; 
• confirmation was sought, and received, that the Longman waste management facility was still projected to be completed by November 2021;
• confirmation was also sought, and received, that all viable locations for an energy from waste (EfW) plant in the inner Moray Firth area were being considered, taking into account a range of criteria;
• it was essential that any EfW plant had the ability to be connected to the National Grid;
• it was queried if biodegradable waste could be composted locally; and
• the Scottish Government were looking for Councils to work together to find solutions to this issue and the Chairman was pleased to inform Members that this was already taking place at officer and Senior Member level.

The Committee:-

i.   NOTED that the Scottish Government has announced a landfill ban transition period to 2025, with new requirements and incentives on compliance yet to be announced;
ii.  NOTED that work is underway on developing infrastructure as previously agreed at Committee and Council to ensure compliance along with operational reviews of waste management contracts; 
iii. NOTED that the work underway is being managed as a corporate project with Programme Management Office support and oversight from a member working group;
iv.  NOTED the progress being made on the earlier Committee decision to develop a facility to develop a facility at the former Longman landfill site and to assess the feasibility and viability of an energy-from-waste facility in the Inner Moray Firth; and
v.   AGREED that a report is presented to a future Committee on the implications for the Council of:
a. the Deposit and Return Scheme for Scotland Regulations 2020 (draft laid before the Scottish Parliament on 10 September 2019);
b. the extension of the Packaging Producer Responsibility System (consultation on specific regulatory measures anticipated during 2020 by the Department for Environment, Food and Rural Affairs);  
c. the review of the Code of Practice on Household Recycling in Scotland; and
d. any operational change proposed from contract reviews that require Member governance.

21.Road Structures – Annual Report
Structaran Rathaid – Aithisg Bhliadhnail

There had been circulated Report No EDI/83/19 dated 6 October 2019 by the Executive Chief Officer Customer and Communities.

Although the diagram in the report suggested that the Bridge Stock Condition was either fair or good, there did appear to be a backwards trend with 10.8% of Council owned bridges failing European standards, compared to 3.6% elsewhere in Scotland.  In this regard, Councillor Rixson requested a summary of the issues affecting bridges in order to increase awareness of their strategic importance and to consider how the Council would manage these risks.  

The Committee:-

i.   NOTED the position of the Bridge Stock Condition Indicators in Highland;
ii.  NOTED the current position in Highland in relation to the number of structures inspections undertaken; and
iii. APPROVED the use of a continuous rolling programme for an extended list of schemes for the “Bridges, Retaining Walls and Culverts” allocation of the Community Services Capital Programme.

22.Use of Recycled Plastic in Road Surfacing Materials
Cleachdadh Plastaig Ath-chuairtichte ann an Stuthan Uachdarachaidh Rathaid 

There had been circulated Report No EDI/84/19 dated 23 October 2019 by the Executive Chief Officer Customer and Communities.

Whilst it was recognised that a cautious approach was necessary, Members were eager that a trail was undertaken at an appropriate location in Highland where local conditions on its suitability could be closely monitored.  This was particularly important taking onto account that the Council had recently declared a Climate Emergency. 

The Committee:-

i.   NOTED the ongoing discussions between Transport Scotland and suppliers within the industry regarding the performance of bituminous surfacing materials containing recycled plastics;
ii.  AGREED that bituminous surfacing materials containing recycled plastics were not to be used on the Highland Council adopted road network until approval was given by Transport Scotland, and Highland Council considered the product technically suitable for their adopted road network but with a short adopted section contributing to a National Trial at the earliest opportunity; and
iii. AGREED that bituminous surfacing materials containing recycled plastics might be used on unadopted roads within the Highland Council Area subject to the planning condition as stated in item 11 of the report.

23.Award of Community Transport Grants
Tabhartasan Còmhdhail Coimhearsnachd     

Declaration of Interest: Mr W Mackay declared a non-financial interest in this item as a Director of Caithness Voluntary Group but, having applied the test outlined in Paragraphs 5.2 and 5.3 of the Councillors’ Code of Conduct, concluded that his interest did not preclude his involvement in the discussion.

There had been circulated Report No EDI/85/19 dated 18 October 2019 by the Executive Chief Officer Customer and Communities.

The Committee:-

i.   APPROVED the grant award recommendations as set out in table 1, paragraph 5.8 of the report, with awards proposed to 26 community transport groups, including 6 as new recipients;
ii.  APPROVED in principle, the flexibility in funding for years two and three of the grant cycle to allow for natural fluctuations in groups’ activities within the allotted budget; and
iii. NOTED that:
a. issuance of grant payments in line with award recommendations would be dependent upon groups’ submission of regular claim forms and progress reports; and 
b. grant awards may be withdrawn, withheld or reduced in instances where claim forms and progress reports are either persistently not submitted, or where they reflect a group’s activity does not match that which is outlined in their application.

24.Off Street Car Parking - Progress
Parcadh Chàraichean Far-Sràide – Adhartas     

As agreed at the Special Environment, Development and Infrastructure Committee on 24 October 2019, an update on the implementation of the Off Street Car Parking Policy would be provided to future Committees. 

Members were informed that the project team had been developing the project plan which included identification of resources required to support implementation; arrangements for site assessments to be undertaken; and collation of site-specific data including local circumstances, current usage of sites and key stakeholders within each location.  It was the intention for this plan to be completed by early December.  In addition, recognising the importance of communities clearly understanding the process, how it would operate and how their views could be incorporated, a communications plan was being developed which would include a web-based presence containing key information and, eventually, site-specific information.  It was recognised, however, that the next meeting of the Committee was not until 30 January 2020 and, as preparation work continued, Members would be provided with a further update in the interim. 

The Committee NOTED progress and that a written briefing would be provided to Members with a further update before the Christmas break.

25.Air Quality and National Clean Air Day 2020
Càileachd Èadhair agus Latha Nàiseanta an Èadhair Ghlain 2020

There is circulated Report No EDI/86/19 dated 18 October 2019 by the  Executive Chief Officer Customer and Communities.

During discussion, Members raised the following issues:-

• the good work taking place with the Care and Learning Service regarding improving air quality around schools should be highlighted.  In this regard, reference was made to a proposed pilot project where traffic around a school would be limited with a view to mitigating pollutants; and
• with the increased number of cruise ships using Highland ports, confirmation was sought, and provided, that emissions were within current limits but the situation would continue to be monitored.

The Committee:-

i.  NOTED the summary of the 2019 Air Quality Annual Progress Report for the Highland Council;
ii. AGREED for Environmental Health to assist and monitor the Council’s support for National Clean Air Day 2020.

26.Scottish Government Consultation on the Control of Dogs (Scotland) Act 2010
Co-chomhairle Riaghaltas na h-Alba mu Achd Smachd air Coin (Alba) 2010

There had been circulated Report No EDI/87/19 dated 15 October 2019 by the Executive Chief Officer Customer and Communities.

The Committee APPROVED the proposed response to the consultation.

27.Appointments to Sub-Committees etc
Cur an Dreuchd gu Fo-Chomataidhean is eile

The Committee AGREED that Mr D Louden replace Ms K Currie on the Harbours Management Board.

28.Minutes
Geàrr-chunntas

The Committee NOTED the Minutes of the Planning Applications Committees (PAC) for:-

i.   North PAC – 31 July 2019;
ii.  South PAC – 7 August 2019;
iii. North PAC – 10 September 2019;
iv.  South PAC – 17 September 2019: and

and, APPROVED:-

v.   Tourism Working Group – 6 June 2019;
vi.  Harbours Management Board Minutes – 20 August 2019
vii. Education Transport Review Sub Committee – 12 September
viii.Tourism Working Group – 26 September 2019; 

and, subject to the decision taken at Item 8, 

ix.  Town Centre Fund Working Group of 30 October 2019; and
x.   Town Centre Fund Working Group of 3 October 2019. 

29.Exclusion of the Public
Às-dùnadh a’ Phobaill 

The Committee APPROVED that, under Section 50A(4) of the Local Government (Scotland) Act 1973, the public be excluded from the meeting for the following items on the grounds that they involved the likely disclosure of exempt information as defined in Part 1 of Schedule 7A of the Act, the relevant paragraphs being shown.

30.Land and Property
Fearann agus Cuid-seilbhe

Paragraphs 6 and 9 

There had been circulated to Members only Report No. EDI/88/19 dated 17 October 2019 by the Executive Chief Officer Transformation and Economy. 

The Committee APPROVED the recommendations contained within the report.

31.Property Transactions Monitoring Report
Aithisg Sgrùdaidh Ghnothachasan Seilbhe

Paragraphs 6 and 9 

There had been circulated to Members only Report No. EDI/89/19 dated 18 October 2019 by the Executive Chief Officer Transformation and Economy. 

The Committee APPROVED the recommendations contained within the report. 

32.Housing Development Initiatives
Iomairtean Leasachaidh Taigheadais

Paragraphs 6 and 9 

There had been circulated to Members only Report No. EDI/90/19 dated 29 October 2019 by the Executive Chief Officer Transformation and Economy.

The Committee APPROVED the recommendations contained within the report.

The meeting ended at 4.55 pm.