Agendas, reports and minutes

A meeting of the Highland and Western Isles Valuation Joint Board will be held remotely on Friday, 18 February, 2022 at 10.30 a.m. 

Your attendance at the meeting is invited and I append a note of the business to be transacted.

Yours faithfully

Stewart Fraser
Clerk to the Board

Business

1. Apologies
Leisgeulan

2. Declarations of Interest
Foillseachaidhean Com-pàirt

Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Member making a declaration of interest should provide some information on the nature of the interest and leave the meeting at the appropriate time. Advice may be sought from Officers prior to the meeting taking place.

3. Minutes of Meeting
Geàrr-chunntas Coinneimh 

There are circulated, for approval, Minutes of Meeting of 26 November, 2021.

4. Matters Arising from the Minutes
Gnothaichean Ag Èirigh on Gheàrr-chunntas

5. Revenue Budget Monitoring Statement 2021/22
Aithris Sgrùdaidh Buidseit Teachd-a-Steach 2021/22

There is circulated Report No VAL/1/22 by the Assessor and Electoral Registration Officer.

The Board is invited to comment and otherwise note the content of the report. 

6. Proposed Revenue Budget 2022
Buidseat Teachd-a-Steach 2022

There will follow Report No. VAL/2/22 by the Assessor and Electoral Registration Officer.

7. Draft Annual Audit Plan 2021/22
Plana Sgrùdaidh Bliadhnail 2021/22

There is circulated Report No. VAL/3/22 by the External Auditor, Grant Thornton setting out the 2021/22 Draft Annual Audit Plan for the Highland and Western Isles Valuation Joint Board.   The report sets out the planned work to be carried out in connection with the 2021/22 audit.

The Board is asked to comment and otherwise note the contents of the report.

8. Departmental Report
Aithisg Roinneil

There is circulated Report No VAL/4/22 by the Assessor and Electoral Registration Officer.

The Board is invited to comment and otherwise note the recent activities of the department as set out in the report.

9. Service Plan 2022-2025

There will follow Report No. VAL/5/22 by the Assessor and Electoral Registration Officer.

10. Financial Regulations

There is circulated Report No. VAL/6/22 by the Assessor and Electoral Registration Officer.

The Board are asked to approve the updated Financial Regulations.

11. Staff Whistleblowing Policy

There is circulated Report No. VAL/7/22 by the Assessor and Electoral Registration Officer.

The Board are asked to approve the updated Staff Whistleblowing Policy.

12. Recess Powers
Cumhachdan Fosaidh

Members are advised that the legislation establishing the Board states that the Convener and Depute Convener will each continue in post until the local government election on 5 May, 2022.

There will then be a period before the new Board meets on 20 June 2022 and appoints its office bearers when each office will necessarily be vacant.

The Board is invited to agree that:-

i  between the Election and the first meeting of the Board, powers to deal with urgent business requiring Board approval, be exercised by the Clerk, in consultation with the Assessor and Electoral Registration Officer (or, in his absence, the Assistant Assessor and Electoral Registration Officer).

ii any use of such recess powers be reported to the first meeting of the new Board following the Elections.

13.Exclusion of the Public
Às-dùnadh a’ Phobaill

The Board is asked to resolve that, under Section 50A(4) of the Local Government (Scotland) Act 1973, the public be excluded from the meeting during discussion of the following items on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1 and 14 of Part 1 of Schedule 7A of the Act.

14.Risk Profile Review
Ath-sgrùdadh air Geàrr-thuairisgeul Cunnairt

There is circulated to Members only Report No VAL/8/22 by the Assessor and Electoral Registration Officer.

The Board is invited to comment and otherwise note the content of the report. 

15. Management Structure Review

There is circulated to Members only Report No. VAL/9/22 by the Assessor and Electoral Registration Officer. 

The Board is invited to approve the recommendations detailed in the report.