Agendas, reports and minutes

Corporate Resources Committee

Date: Wednesday, 22 February 2023

Agenda: Read the Agenda

A hybrid meeting of the Corporate Resources Committee will take place in the Council Chamber, Glenurquhart Road, Inverness/Remotely on Wednesday 22 February 2023 at 10.30 am.
 
Webcast Notice: This meeting will be filmed and broadcast over the Internet on the Highland Council website and will be archived and available for viewing for 12 months thereafter.
 
You are invited to attend the meeting and a note of the business to be considered is attached.
 
Yours faithfully
 
Stewart Fraser
Head of Corporate Governance
 
BUSINESS
 
1. Apologies for Absence
Leisgeulan
 
2. Declarations of Interest
Foillseachaidhean Com-pàirt
 
Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting.  Any Member making a declaration of interest should provide some information on the nature of the interest and leave the meeting at the appropriate time.  Advice may be sought from officers prior to the meeting taking place.
 
3. Good News
Naidheachdan Matha
 
4. Late Submission of Expenses Claims
A’ Cur A-steach airson Cosgaisean Anmoch
 
It had previously been agreed by the Corporate Resources Committee that late submissions of Elected Members expenses claims will be presented to the Committee for approval.
 
Members are asked to approve the following claims:
 
i. Mr Laurie Fraser £88.20 mileage for the months of June and August 2022; and 
ii. Mr Russell Jones £495.90 mileage for the months of July, August, September and October 2022.
 
5. Corporate Revenue and Capital Monitoring Report to 31 December 2022
Aithisg Teachd-a-steach Corporra agus Sgrùdadh  gu 31 Dùbhlachd 2022
 
a. Corporate Revenue Monitoring to 31 December 2022
Sgrùdadh Teachd-a-steach Corporra gu 31 Dùbhlachd 2022 
 
There is circulated Report No RES/01/23 by the Head of Corporate Finance.
 
The Committee is asked to note the:
 
i. financial position of the General Fund and HRA revenue budgets as at 31 December 2022 and the estimated year end forecast; and
ii. status of budgeted savings in the year.
 
b. Corporate Capital Monitoring to 31 December 2022
Sgrùdadh Calpa Corporra gu 31 Dùbhlachd
 
There is circulated Report No RES/02/23 by the Head of Corporate Finance.
 
The Committee is asked to note the:
 
iii. spend for Q3 2022/23, the estimated year end outturn and the funding profile; 
iv. whole life financial overview and risk assessment rating for the major capital projects; and
v. that the review of the capital programme remains ongoing and an update will be brought to Council in March 2023.
 
6. Revenue and Performance Monitoring to 31 December 2022 
Sgrùdadh Teachd-a-steach agus Coileanaidh gu 31 Dùbhlachd 2022
 
a. Depute Chief Executive’s Service
Seirbheis an Iar-Àrd-Oifigeir
 
There is circulated Report No RES/03/23 by the Interim Chief Executive/Chief Executive.
 
The Committee is invited to consider and note the:
 
i. latest forecasted outturn for Quarter 3 for the 2022/23 financial year; and
ii. performance information provided at Section 7 of the report.
 
b. Resources and Finance Service
Seirbheis nan Goireasan agus an Ionmhais
 
There is circulated Report No RES/04/23 by the Interim Chief Executive.
 
The Committee is asked to:
 
i. consider the Revenue position for Quarter 3 period to 31 December 2022;
ii. scrutinise the statutory performance indicators, local key performance measures and where available, comparisons to Scottish averages; and
iii. review the effectiveness of the standard and level of services provided by the Resources and Finance Directorate and alignment with the Council's commitment to Best Value and continuous improvement.
 
c. Performance and Governance Service
Seirbheis a’ Choileanaidh agus an Riaghlachais
 
There is circulated  Report No RES/05/23 by the Executive Chief Officer Performance and Governance/Interim Chief Executive.
 
The Committee is invited to:
 
i. consider the revenue monitoring position for the period 1 April 2022 to 31 December 2022;
ii. note that the Directorate is on track to deliver all approved savings by the end of the financial year; and
iii. scrutinise the Directorate’s performance information.
 
7. Treasury Management - Summary of Transactions
Rianachd Ionmhais - Geàrr-chunntas Ghnothaichean
 
There is circulated Report No RES/06/23 by the Head of Corporate Finance.
 
The Committee is invited to consider and note the Treasury Management Summary of Transactions reports for the period to 31 December 2022.
 
8. Banking and Related Financial Transactions – Authorised Signatories Gnothachasan
Ionmhasail Bancaireachd is a’ Buntainn ri Bancaireachd – Luchd-soidhnigidh Ùghdarraichte
 
There is circulated Report No RES/07/23 by the Head of Corporate Finance.
 
The Committee is invited to approve the:
 
i. deletion of Margaret Grigor, Finance Manager Corporate Budgeting, Treasury & Taxation from the list of authorised signatories for banking and related financial transactions with immediate effect; 
ii. deletion of Edward Foster, Head of Corporate Finance from the list of authorised signatories for banking and related financial transactions with effect from 3 March 2023; and
iii. addition of Brian Porter, Head of Resources and Sheila McKandie, Head of Revenues and Customer Services to the authorised signatories list with immediate effect.
 
9. Grievance Policy and Guidance Review and Update
Ath-sgrùdadh is Ùrachadh den Phoileasaidh is den Stiùireadh Ghearanan
 
There is circulated Report No RES/08/23 by the Interim Depute Chief Executive.
 
The Committee is invited to approve the updated Grievance and Resolution Policy and Guidance as outlined in Sections 5 and 6 of the report. 
 
10. Recognition of the King’s Coronation
Aithne do Chrùnadh an Rìgh
 
There is circulated Report No RES/09/23 by the Interim Chief Executive.
 
The Committee is asked to:
 
i. approve an additional bank holiday on Monday 8 May 2023 for all staff; 
ii. note offices, service points, council run ELCs and schools (subject to the Scottish Government approval as outlined in paragraphs 3.5 and 4.4 of the report) will be closed; and
iii. note that normal emergency response will be available from services on 8 May 2023 with enhanced payments applying.
 
MINUTES OF MEETINGS
GEÀRR-CHUNNTAS CHOINNEAMHAN
 
11. Minutes of Meetings
Geàrr-chunntasan Choinneamhan
 
The following Minutes of Meetings are circulated for:
 
i. approval - Central Safety Committee – 2 December 2022;
ii. approval - Staff Partnership Forum – 1 February 2023; and
iii. noting - Appeals & Disputes Committee – 3 February and 17 February 2023 (to follow).