Agendas, reports and minutes

Highland and Western Isles Valuation Joint Board

Date: Tuesday, 21 March 2023

Agenda: Read the Agenda

A meeting of the Highland and Western Isles Valuation Joint Board will be held in Committee Room 2, Council Headquarters, Glenurquhart Road, Inverness on Tuesday, 21 March, 2023 at 10.30 a.m. 
 
Your attendance at the meeting is invited and I append a note of the business to be transacted.
 
Yours faithfully
 
Stewart Fraser
Clerk to the Board
 
 
Business
 
1. Apologies
    Leisgeulan
 
2. Declarations of Interest
    Foillseachaidhean Com-pàirt
 
Members are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Member making a declaration of interest   should provide some information on the nature of the interest and leave the meeting at   the appropriate time.  Advice may be sought from Officers prior to the meeting taking   place.
 
3. Minutes of Meeting           
    Geàrr-chunntas Coinneimh 
 
There are circulated, for approval, Minutes of Meeting held on 25 November, 2022. 
 
4. Matters Arising from the Minutes
    Gnothaichean Ag Èirigh on Gheàrr-chunntas
 
5. Revenue Monitoring Report
    Aithisg Sgrùdaidh Teachd-a-steach
 
There is circulated Report No VAL/1/23 by the Assessor and Electoral Registration Officer.
 
The Board is invited to comment and otherwise note the content of the report.
 
6. Proposed Revenue Budget 2023
    Buidseat Teachd-a-Steach 2023 ga Mholadh
 
There is circulated Report No. VAL/2/23 by the Assessor and Electoral Registration Officer.
 
The Board is invited to approve the proposed budget.
 
7. Annual Audit Plan 2022/23
    Plana Sgrùdaidh Bliadhnail 2022/23
 
There is circulated Report No. VAL/3/23 by the External Auditor, Audit Scotland setting out the 2022/23 Annual Audit Plan for the Highland and Western Isles Valuation Joint Board.   The report sets out the planned work to be carried out in connection with the 2022/23 audit.
 
The Board is asked to comment and otherwise note the contents of the report.
 
8. Departmental Report
    Aithisg Roinneil
 
There is circulated Report No VAL/4/23 by the Assessor and Electoral Registration Officer.
 
The Board is invited to comment and otherwise note the recent activities of the department as set out in the report.
 
9. Annual Complaints Report
    Aithisg Bhliadhnail Ghearanan
 
There is circulated Report No. VAL/5/23 by the Assessor and Electoral Registration Officer.
 
The Board is invited to note the Annual Complaints Report.
 
10. Records Management Policy
      Poileasaidh Rianachd Chlàran
 
There is circulated Report No. VAL/6/23 by the Assessor and Electoral Registration Officer.
 
The Board is invited to approve the updated Records Management Policy.
 
11. Data Protection Policy
      Poileasaidh Dìon Dàta
 
There is circulated Report No. VAL/7/23 by the Assessor and Electoral Registration Officer.
 
The Board is invited to approve the updated Data Protection Policy.
 
12. Personal Data Breach Policy
      Poileasaidh Briseadh Dàta Pearsanta
 
There is circulated Report No. VAL/8/23 by the Assessor and Electoral Registration Officer.
 
The Board is invited to approve the updated Personal Data Breach Policy. 
 
13. Special Category Personal Data Policy
      Poileasaidh Dàta Pearsanta Earrainn Shònraichte
 
There is circulated Report No. VAL/9/23 by the Assessor and Electoral Registration Officer.
 
The Board is invited to approve the updated Special Category Personal Data Policy.
 
14. Exclusion of the Public
     Às-dùnadh a’ Phobaill
 
The Board is asked to resolve that, under Section 50A(4) of the Local Government (Scotland) Act 1973, the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 14  of Part 1 of Schedule 7A of the Act.
 
15. Business Continuity Plan in Event of Information Systems Failure
     Plana Leantainneachd Gnothachais Ri Linn Fàilligeadh Shiostaman Fiosrachaidh
 
There is circulated to Members only, Report No. VAL/10/23 by the Assessor and Electoral Registration Officer
 
The Board is invited to approve the updated Business Continuity Plan.